Interlibrary Loan Specialist

Apply now Job No: 503731
Work Type: Staff Full Time (1500 hours or greater)
Location: Dayton, OH
Category: University Staff
Department: Access Service & Building Operation - 240140
Pay Grade: 9 - Non Exempt
Advertised: July 20, 2026
Applications close: August 07, 2026

Join our library team as an Interlibrary Loan Specialist! This position offers a great benefits package, that includes tuition assistance for yourself and dependents. You will serve as the bridge connecting our campus community to a global network of information. In this public facing role you will support users as part of the Access Services and Building Operations team.

Supports day-to-day circulation activities at library service desks from Monday through Friday, including checking materials in and out, interpreting and enforcing Roesch Library policies, and providing technical assistance with printers, copiers, and computers. Shares in processing loanable materials, resolves patron problems, and assists with directional and technical inquiries. This role coordinates the worldwide borrowing and lending of physical and digital materials through the interlibrary loan (ILL) system, utilizing advanced research skills and initiative to locate and request materials not available locally or via the OhioLINK consortium.

Responsibilities include evaluating and processing ILL requests, handling the digitization and transmission of electronic items, managing the packaging of physical materials, and responding to inquiries from borrowing libraries. Additionally, the position manages patron communications regarding ILL status, damaged items, and lost material billing, while compiling and analyzing statistics for internal improvement and outward reporting. The role facilitates training for other staff on ILL functions ,and assists in supervising and scheduling student employees, and requires the ability to function effectively both independently and within a team environment.

• High School diploma or equivalent.
• Possesses a strong commitment to customer service.
• Basic knowledge of computers and scanners, proficiency required.
• Basic knowledge of Google Apps and MS Office Suite.
• Strong verbal and written communication skills.
• Ability to work independently, and also within a team environment.
• Strong organizational, problem-solving skills and attention to detail.
• Two years of full-time work experience.

• Bachelor's Degree.
• Previous or current library working experience.
• Experience with Alma, or other integrated library systems.
• Experience with Tipasa (interlibrary loan) software.
• Experience using library computer databases.
• Knowledge of library operations, materials, services, policies, and procedures.
• Ability to learn new software and advise on technology and process improvements.
• Ability to communicate effectively, and exercise tact.
• Ability to gather and maintain a variety of library records and statistics.
• Proficient at establishing priorities, timelines and processes in order to meet deadlines. Knowledge of course management systems and the role they play.
• Supervisory experience.
• Demonstrated and successful experience working with people from a variety of backgrounds.

To apply please submit a cover letter addressing each minimum qualification and any applicable preferred qualifications that you meet.

Applicants must be currently authorized to work in the United States on a full-time basis. The University does not provide work visa sponsorship for this position.

Informed by its Catholic and Marianist mission, the University is committed to the dignity of every human being. Informed by this commitment, we seek to increase diversity in all of its forms, achieve fair outcomes, and model inclusion across our campus community. The University is committed to policies of affirmative action designed to increase the employment opportunities of individuals with disabilities and protected veterans in compliance with the Rehabilitation Act of 1973 and Vietnam Era Veterans' Readjustment Assistance Act of 1973.