Event Manager

Event Manager

Job Title:

Event Manager

Location:

Dayton, OH

Infinite Management Solutions, LLC is a woman and veteran owned business that focuses on delivering results by providing innovative solutions to challenge the status quo. We have over 75 years of combined experience and are dedicated to solving complex business problems. Our staff embody Professionalism, Integrity, and Excellence while achieving each customer's desired outcome. We consistently deliver high quality results on time and in the most cost-effective manner.

Our focus on continuous improvement and growth keeps us ahead of competitors. We are professional problem solvers. We improve the world of our customers and help them accelerate change by ensuring effective and flexible operations, streamlining processes, developing customer centric communications, and enabling data-driven decisions.

IMS is currently seeking an outstanding, highly skilled Event Manager responsible for planning, managing, and leading conferences, events and workshops, information sessions, etc. You will be responsible for every aspect of an event to ensure that client needs, and expectations are met (i.e., includes choosing venues and vendors, inviting guests, evaluating success afterwards, etc.).

The goal is to organize memorable events that will ensure the participants have an enjoyable experience while also facilitating the completion of the client's business objectives. These duties and responsibilities focus on planning and managing events of varying sizes and purposes which requires the ideal candidate to be able to multi-task effectively. The Event Manager will be involved in every phase and process of events/project to ensure successful outcomes and results.

The objective is to ensure that all programs deliver our organization’s desired outcome to support our clients.

• Reviewing contracts (as needed basis) for scope clarity
  • Understanding client requirements for each event
• Coordinating and hosting trial runs
• Planning event details and aspects, (i.e., seating, dining, and guest list)
  • Plan event with attention to both financial and time constraints
  • Plan seating, dining, and guest lists (using protocol standards)
• Managing a medium sized team of staff, vendors, and operators
• Be the primary Point of Contact with the project implementation team
• Establishing and maintaining relationships with vendors and venues
• Creating reliable financial reports, collecting payments, and ensuring vendors are paid on time
• Remaining within budget
• Managing events and addressing potential problems that may arise
• Planning for potential scenarios that could impact the integrity of the event
• Maintaining a working knowledge of the complex needs of a wide variety of events
• Meeting with designated staff on established timelines to discuss overall event purpose, protocols, expected outcomes and progression
• Handling any last-minute changes that may arise
• Researching vendors (catering, decorators, musicians etc.) and selecting the best combination of quality and cost
  • Negotiating with vendors to achieve the most favorable terms
• Booking venues and scheduling speakers
• Promoting the event through varying channels - (fliers, social media, radio, television, etc.)
• Attendance at event to ensure everything is functioning as planned
• Evaluating events’ success and submitting follow-up reports
• Leading and supporting diverse and cross-functional teams
• Familiarity with audio/visual equipment and production

• Proven experience coordinating events with variety of businesses
• Ability to transform a client’s thoughts and vision into reality
• Excellent oral and written communication skills
• Ability to manage multiple tasks simultaneously
• Detail-oriente…