CFO​/Controller

The Entrepreneurs’ Center (EC) is a 501 c 3 non-profit organization. We are a modern venture development organization dedicated to accelerating the growth of entrepreneurial businesses in the Dayton Region. Local by design, national in impact.

The Arcade Innovation Hub is a 501 c 3 non-profit organization, founded as a joint venture between the EC and the University of Dayton. The Hub is a vibrant coworking space located within Dayton’s historic Arcade, where innovation meets a rich legacy. Here, entrepreneurs, students, and professionals come together to collaborate and grow.

The CFO and Controller will be responsible for both the Entrepreneurs’ Center and the Arcade Innovation Hub’s accounting, invoicing, timekeeping, treasury, financial planning and analysis, financial reporting, and tax functions. As a member of both leadership teams, you will contribute to the development and implementation of the strategic direction of both organizations; establish, direct, and administer accounting and reporting systems that ensure adequate internal controls are present and functioning;

ensure that all financial records and reports are prepared in accordance with accepted accounting principles and in compliance with 2 CFR 200 and that such records are accurate; and analyze financial results and summarize variances from expected results in a concise, easy to understand format.

This role ensures financial integrity and provides strategic insights to drive organizational growth and operational excellence.

ESSENTIAL DUTIES AND RESPONSIBILITIES
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The EC CFO/Controller will be responsible for:

• Develop, establish, and maintain corporate policies and procedures related to accounting, tax, treasury, and financial planning;
• Ensure financial integrity of both companies’ financial records and reports and be a subject matter expert on the use of the companies’ financial systems including any third-party software packages used to generate financials (Quick Books Desktop and Quick Books Online) and to analyze results;
• Ensure that all accounting and financial reporting is completed on a comprehensive and timely basis and is prepared in compliance with generally accepted accounting principles and 2 CFR 200 (Code of Federal Regulations);
• Manage the month and year end closing processes, including revenue recognition, expenses, accruals, cost/expense allocations for the purpose of preparing the Organization’s monthly and year-end financial statements. Develop methods to improve the timeliness and effectiveness of such reporting;
  • Monthly financial statements for management use and Board Treasurer review;
• Analyze actual business results in comparison to planned levels and report findings/variance explanations to the management team and Board of Directors in a timely and complete manner;
• Maintain the accuracy of the cost accounting system to ensure all direct costs/expenses are properly segmented and that indirect costs/expenses are properly allocated in accordance with 2 CFR 200;
• Oversee the organization’s timekeeping system (Quick Books Time) for employees to record billable and non-billable activities during the month and ensure this data is used to properly allocate payroll and benefits costs to commercial contracts and cost recovery grants;
• Work closely with investment fund Managing Partners to manage fund reporting, capital calls, distributions, portfolio valuations, audits and tax matters, and regulatory requirements;
• Create, review, and send monthly invoices for commercial contracts and cost recovery grants;
• Oversee and manage Payroll and 1099 contractor processes for both companies;
• Review or Prepare reports as required for regulatory agencies, investment entities, and government groups, especially as it relates to Federal and State grants;
• Prepare budgets for new grants and business proposals on a regular basis;
• Maintain strong supportive banking and financing relationships to ensure cash availability to finance companies’ operations;
• Perform analysis of current business operations and provide information to help the management team optimize the billable utilization of employees across commercial contracts and cost recovery grants;
• M…