Finance Coordinator

The Finance Coordinator serves as the organization's lead financial operations professional, responsible for ensuring the integrity, accuracy, and compliance of all financial activities while supporting the strategic goals of the Boys & Girls Club of Dayton. This position oversees the full cycle of accounting, budgeting, payroll, grant financial management, audit coordination, cash flow, and financial reporting for an organization with an annual operating budget of approximately $2 million.

Working closely with the President & CEO, Board of Directors, Finance Committee, external auditors, and funding partners, the Finance Controller provides timely financial insights, strengthens internal controls, ensures compliance with nonprofit accounting standards and grant requirements, and develops financial systems and processes that promote organizational sustainability, accountability, and long-term growth. The position operates with a high degree of independence while exercising sound judgment within established financial policies and approval authority.

• Oversee all day-to-day accounting operations including accounts payable, accounts receivable, payroll, reconciliations, and general ledger maintenance.
• Manage organizational financial systems including Quick Books, Gusto, and financial reporting connected to MYCLUBHUB operations.
• Prepare accurate monthly, quarterly, and annual financial statements and supporting reports for leadership and the Board of Directors.
• Develop, monitor, and assist with organizational budgets, forecasting, and cash flow management.
• Track and monitor restricted funding, grants, contracts, and capital expenditures to ensure compliance with funding requirements.
• Prepare and submit grant-related financial reports and supporting documentation.
• Coordinate and lead annual audit preparation, including communication with external auditors and preparation of requested schedules and documentation.
• Assist with IRS Form 990 preparation in partnership with the organization’s external CPA or audit firm.
• Support financial compliance efforts, internal controls, and policy administration.
• Coordinate payroll processing, PTO tracking, workers’ compensation reporting, unemployment claims, and finance-related employee records.
• Partner with external benefits providers and payroll partners regarding employee benefits administration and reporting.
• Assist the CEO and Finance Committee with strategic financial planning and organizational decision-making.
• Monitor vendor payments, purchasing practices, and financial approval processes in accordance with organizational policy.
• Support the development and improvement of financial systems, reporting processes, and operational efficiencies.
• Attend occasional Board meetings, committee meetings, or organizational events as needed.

• Provide strategic financial leadership that supports the organization's mission, operational excellence, and long-term sustainability.
• Partner with the President & CEO and Board Finance Committee to develop and implement sound financial strategies, budgets, and forecasts.
• Foster a culture of fiscal accountability, transparency, and ethical stewardship across the organization.
• Lead the continuous improvement of financial systems, internal controls, policies, and business processes to increase efficiency and reduce organizational risk.
• Serve as the organization's primary financial resource by providing timely analysis, recommendations, and decision-making support to leadership.
• Promote cross-functional collaboration by working closely with department leaders to ensure responsible budget management and compliance with funding requirements.
• Coordinate and manage relationships with external auditors, accountants, banking institutions, payroll providers, benefits administrators, insurance carriers, and grant funders.
• Champion financial compliance by ensuring adherence to Generally Accepted Accounting Principles (GAAP), nonprofit accounting standards, grant regulations, and organizational policies.
• Identify financial risks and opportunities and proactively recommend solutions that strengthen…