Subcontracts Administrator

Position Summary

The Subcontracts Specialist provides subcontract management support to the Materials Sector. This position is responsible for pre‑award and post‑award subcontract administration, including development of subcontract documents, modifications, cost analysis, processing invoices, and initiating subcontract closeouts. Reporting to the Subcontracts Manager in the Contracts and Grants Office, the Subcontracts Specialist will closely collaborate with Sector personnel and technical researchers to ensure efficient and compliant subcontract execution and management.

• Bachelor's degree and four years of relevant experience
• Proficient with the Microsoft Office suite, especially Excel and Word
• Ability to meet deadlines, strong attention to detail, and a focus on superior customer service
• Exceptional organizational and time‑management skills combined with the ability to manage multiple tasks simultaneously
• Excellent written and verbal communication, planning, problem‑solving, analytical, and customer service skills
• Must be able to manage a consistent workload in a deadline‑driven environment
• Ability to build work relationships among a diverse workforce at all levels
• Due to the requirements of our research contracts with the U.S. federal government, candidates for this position must be a U.S. citizen
• Due to the requirements of this work, candidates for this position must be able to obtain and maintain a security clearance

• Minimum of four years of related experience in Government contracting or subcontracting, and/or purchasing
• Experience with FAR/DFAR clauses and terms
• Advanced degree in related field

To apply please submit a cover letter addressing each minimum qualification and any applicable preferred qualifications that you meet.

Informed by its Catholic and Marianist mission, the University is committed to the dignity of every human being. Informed by this commitment, we seek to increase diversity in all of its forms, achieve fair outcomes, and model inclusion across our campus community. The University is committed to policies of affirmative action designed to increase the employment opportunities of individuals with disabilities and protected veterans in compliance with the Rehabilitation Act of 1973 and Vietnam Era Veterans' Readjustment Assistance Act of 1973.