Material Coordinator

Kindred Hospital Dayton and Behavioral Health Unit (BHU) is a 97-bed hospital. With 51 long-term acute care hospital (LTACH) beds, we offer the same in-depth care you would receive in a traditional hospital, but for an extended recovery period. Our 46-bed behavioral health unit offers treatment for adults ages 18+, including dedicated services for geriatric patients. The unit offers 24-hour supervised psychiatric treatment and crisis support for mental health issues and like the LTACH, we partner with your physician and offer 24-hour clinical care seven days a week so you can start your journey to wellness.

We are located downtown Dayton near the I-75 and I-35 junction, to the west of the Great Miami River.

• Responsible for the day-to-day activities of the purchasing department including receiving, labeling, stocking, auditing, inventory, and distribution of supplies and materials to all areas of the facility, as well as timely submission of patient supply charges. He/She coordinates form management and office supply management, ordering, and discharging of equipment throughout the hospital and maintaining adequate inventory of equipment and disposables.
• Processes orders for hospital areas according to established department procedures, in a timely and professional manner. Maintains all entries and data in Meditech according to policy and procedure. All requisitions are reviewed as received and prices are researched accordingly. Inputs purchase orders daily and distributes copies to departments as necessary. Compares purchase orders to requisition and corrects mistakes. Appropriately uses available technology to enhance both the creation and placement of orders (i.e., computer, fax, phone).
  
  Prioritizes work to ensure requisitions are processed in an average of three working days as noted by the date on the requisition. Completed requisitions are returned to the requester within five working days (barring extraordinary circumstances). ’Duties will include Entering/maintain rental orders in the OE module of Meditech'
• Assumes responsibility for the accuracy of pricing on all orders processed:
  Invoices variances will be resolved within five working days as evidenced on the invoice variance report. Prices are verified at time of order placement as indicated by the invoice variance report. Demonstrates a full understanding of hospital's payment terms while negotiating with vendors as noted by payment terms in the vendor file.
• Organizes and coordinates materials management functions and activities:
  Implements inventory control system for the hospital. Maintains an effective charging system for materials and supplies. Coordinates forms and office supply management.
• Monitors status of all items ordered:
  Back orders are tracked daily until received. Alternate suppliers/products are investigated immediately if original products are not available. Approvals are obtained for any substitutes to ensure user areas receive appropriate and essential supplies as noted by department.
• Demonstrates willingness to be efficient and cost effective via:
  Manages time to stay within budgetary limitations. Meets with vendors to reduce cost. Works with departments to reduce lost equipment charges. Recommends way to reduce expenditures and/or enhance revenues without compromising quality of services.
• Promotes efficient use of departmental supplies and equipment via:
  Ensures equipment is in good working order. Reports equipment problems to appropriate vendors promptly. Demonstrates ability to be cost effective when recommending equipment acquisitions/modifications for patient care activities. Assist with maintaining adequate inventory of supplies and equipment.
• Provides Materials Management…