Human Resources Assistant

Location: Dayton, Ohio – On-Site
Employment Type: Part-Time
Scheduled

Hours:

25 Hours per Week / 50 Hours Bi-Weekly
Schedule: Monday–Friday, 10:30 a.m.–3:30 p.m.
Pay Range: $18.00–$22.00 per hour
Annualized Pay Range: $23,400–$28,600
Position Summary
Miami Valley Community Action Partnership (MVCAP) is seeking an organized, dependable, and detail-oriented Human Resources Assistant to provide administrative and operational support to the Human Resources Manager.
As part of a small Human Resources department, this position will assist with a variety of HR functions, including personnel recordkeeping, recruitment and interview coordination, new hire preboarding and orientation, benefits administration, employee requests, and payroll support.
The Human Resources Assistant will also serve as MVCAP's designated backup payroll administrator. Once appropriately trained, the individual must be prepared to complete payroll processing accurately and on schedule when needed.
This is an excellent opportunity for an HR professional who enjoys variety, organization, employee interaction, and gaining hands‑on experience across multiple areas of Human Resources.

Key Responsibilities

• Provide administrative and operational support to the Human Resources Manager.
• Maintain accurate, organized, secure, and confidential employee records and personnel files.
• File, scan, upload, retrieve, and organize HR documentation within electronic and physical filing systems.
• Review HR documents for completeness and follow up on missing forms, signatures, or information.
• Enter and update employee information in HR systems, spreadsheets, databases, and tracking documents.
• Assist with documentation related to new hires, transfers, promotions, compensation changes, leaves of absence, and employee separations.
• Prepare routine HR correspondence, forms, reports, notices, and other documentation.
• Assist with personnel file audits, recordkeeping reviews, and HR compliance activities.

• Assist throughout the recruitment, selection, preboarding, and orientation processes.
• Prepare and post approved employment opportunities.
• Organize applications and resumes and maintain recruitment tracking information.
• Coordinate and schedule interviews with candidates, hiring managers, and interview panel members.
• Prepare interview packets and other recruitment materials.
• Participate as a member of interview panels when assigned.
• Coordinate candidate communications and recruitment follow‑up.
• Assist with reference checks, background checks, drug screenings, and other pre‑employment requirements.
• Communicate with new hires regarding start dates, required paperwork, and onboarding requirements.
• Prepare new‑hire and orientation materials and assist the Human Resources Manager with new employee orientation.
• Coordinate onboarding needs with appropriate departments, including system access, email accounts, equipment, identification badges, and keys.

• Serve as MVCAP's designated backup payroll administrator.
• Maintain sufficient knowledge of the payroll system, payroll calendar, procedures, and internal controls to provide reliable payroll backup.
• Enter and verify approved timekeeping, leave, compensation, deductions, benefits, taxes, garnishments, and other payroll‑related information.
• Review payroll documentation for completeness and accuracy.
• Follow up on missing information, approvals, and routine discrepancies.
• Prepare payroll reports and supporting documentation for review and required approval.
• Respond to routine payroll questions and refer complex matters to the Human Resources Manager or appropriate staff.
• Maintain accurate, secure, and confidential payroll…