Individual Giving Manager

PRIMARY FUNCTION: The Individual Giving Manager is responsible for growing philanthropic support for the Boys & Girls Club of Dayton (BGCD) through cultivating, soliciting, and stewarding individual donors, alumni, and planned giving prospects. This position builds relationships across all stages of giving—from annual and mid-level donors to legacy and alumni supporters—ensuring a seamless and personalized donor experience. The Manager will also support grant efforts and coordinate closely with the Director of Resource Development and CEO to advance the Club’s mission and long-term sustainability.

• Develop and manage a portfolio of individual donors, with a focus on annual, mid-level, and leadership giving.
• Implement an annual giving strategy that includes personalized outreach, donor retention, upgrades, and reactivation efforts.
• Lead individual donor campaigns, including year‑end appeals, special initiatives, and recurring giving programs.
• Collaborate with the Marketing & Engagement Manager to develop donor‑centered materials, appeals, and digital content.
• Identify and cultivate new donor prospects through events, referrals, and community engagement.
• Track donor activity, giving trends, and moves management progress using BGCD’s CRM (My Club Hub ).
• Collaborate with the CEO, Director of Resource Development, and Board Resource Development Committee to identify and cultivate individual and alumni prospects.
• Analyze and segment BGCD’s donor database to inform cultivation strategies, and coordinate relationship‑building efforts among Board and Resource Development Committee members.

• Develop and grow BGCD’s planned giving program to include bequests, estate gifts, and donor‑advised fund opportunities.
• In collaboration with the Marketing & Engagement Manager, create educational and marketing materials to promote planned giving options among supporters and alumni.
• Collaborate with the CEO and Director of Resource Development to engage donors and advisors in legacy conversations.
• Coordinate recognition and stewardship for planned giving donors, ensuring timely follow‑up and ongoing communication.
• Maintain accurate documentation of planned giving commitments and ensure confidentiality of donor records.

• Develop, launch and manage BGCD’s Alumni Network to foster lifelong connections and encourage giving and advocacy.
• Develop and execute strategies to engage alumni through communications, events, and volunteer opportunities.
• Partner with Marketing & Engagement to highlight alumni stories and amplify their impact through social and digital channels.
• Host alumni events, networking opportunities, and recognition moments that strengthen community ties.
• Maintain a comprehensive alumni database, tracking engagement, volunteerism, and giving participation.

• Ensure timely and personalized acknowledgment for all gifts, including letters, calls, and recognition posts.
• Partner with the Marketing & Engagement team to produce donor impact reports and annual recognition materials.
• Coordinate small stewardship events, donor tours, and appreciation experiences.
• Coordinate logistics for smaller and mission‑based events such as Youth of the Year, holiday celebrations, and family engagement activities.
• Coordinate guest lists, invitations, ticketing, and on‑site event support to ensure exceptional guest experience.

• Research, draft, and report on small to mid‑sized foundation and corporate grants (typically under $10,000).
• Collaborate with program and finance staff to gather data, stories, and budgets for grant submissions.
• Maintain a grant calendar and ensure timely submission of applications and reports.
• Assist in tracking outcomes, success stories, and performance metrics for funder communications.

Internal: Collaborate closely with the CEO, Director of Resource Development, staff, volunteers, and Board members to support BGCD’s fundraising success and brand alignment.

External: Maintain oral and/or written contact with donors, prospects and others for the purpose of investor cultivation, successful resource…