Suburban - Account Payable Specialist

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Dayton, TN, US

2 days ago Requisition

Salary Range: $47,000.00 To $52,000.00 Annually

(no relocation offered for this position)

The Accounts Payable Specialist is responsible for processing and managing vendor invoices, ensuring timely and accurate payments, maintaining financial records, and supporting the accounting team. This role requires strong attention to detail, organizational skills, and the ability to work effectively in a fast-paced environment.

• Review, verify, and process vendor invoices for accuracy and proper approval.
• Match invoices to purchase orders and receiving documents.
• Code invoices to appropriate general ledger accounts and cost centers.
• Prepare and process weekly check runs, ACH payments, wire transfers, and other payment methods.
• Maintain vendor files and ensure current tax and banking information is on file.
• Reconcile vendor statements and resolve invoice discrepancies and payment issues.
• Respond to vendor inquiries in a timely and professional manner.
• Assist with month-end and year-end closing activities, including account reconciliations and accruals.
• Ensure compliance with company policies, accounting procedures, and internal controls.
• Monitor accounts payable aging and identify overdue or outstanding obligations.
• Support audits by providing documentation and responding to requests.
• Prepare and maintain reports related to accounts payable activities.
• Collaborate with purchasing, receiving, and other departments to resolve payment-related issues.
• Assist with process improvement initiatives and department projects as assigned.
• Perform all 1099 duties.

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
• Equivalent combination of education and experience may be considered.
• 2+ years of accounts payable or general accounting experience preferred.
• Experience with ERP systems and accounting software.
• Manufacturing or corporate accounting experience preferred.
• Strong understanding of accounts payable processes and accounting principles.
• Proficiency in Microsoft Excel and Microsoft Office Suite.
• High level of accuracy and attention to detail.
• Strong analytical and problem-solving skills.
• Excellent organizational and time-management abilities.
• Effective verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive financial information.
• Ability to prioritize multiple tasks and meet deadlines.
• Sales tax and 1099 knowledge.

While performing the duties of this job, the employee is frequently required to speak and listen. This position requires standing, walking, bending, kneeling, crouching, stooping, as well as using hands and fingers; reach with hands and arms. The employee may be required to lift/move up to 15 pounds.

• This is a full-time position on a 4-10 hour work schedule (Mon-Thurs). Due to the nature and demands of this role, flexibility is required to work outside of normal work schedule.
• This is an on-site, full-time position.

Please be advised this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

All divisions of Airxcel provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, six, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.