Barge Maintenance Administrative Assistant

Blessey Marine owns and operates one of the youngest multi-faceted inland tank barge and towing vessel fleets in the United States. Servicing all major petroleum and petro-chemical companies. Blessey Marine has gained respect in the industry by putting safety, customer service and professionalism as its first priorities.

We are in search of an Administrative Assistant for our Barge Maintenance Department.

Position is located at our Liberty, TX location.

Provide administrative and clerical support to the Barge Maintenance Department with afocus on support to the Director and Office Manager by performing the following duties:

Reports to:

Barge Maintenance Office Manager

Supervises:
This position has no supervisory responsibilities

• Serveas a contact for vessel crew questions regarding barge maintenance issues.
• Workin conjunction with the Barge Maintenance Office Manager to ensure purchase orders are properly provided and coded to work orders. This may include researching purchase orders, invoices and work orders.
• Utilize computer applications:
  Microsoft Word, Microsoft Excel, SAP, Tow Works and anyfuture databases the company may implement.
• Maintain the Barge Maintenance Department on call schedule.
• Daily,review work orders and assist the Director of Barge Maintenance in prioritizing and assigning port engineers to assignments.
• Followthrough with completion of work orders by the port engineers to ensure details are included in work orders.
• Accurate and detailed entry of work order documentation into the company database, toinclude adding information to the “requires repairs/needs attention” and followup.
• Prepare and submit the Daily Hand Off Report.
• Responsible for the bi-annual engine service, the orders and tracking delivery status ofthe kits.
• Assistthe Barge Maintenance Officer Manager with vetting questions, responses, and solutions for response to the Compliance Department.
• Attends all morning status meetings and provides input and follow-up.
• Perform other related duties, as assigned, to ensure efficient and effective function of the Barge Maintenance Department.

• Musthave a proven high level of accuracy.
• Mustbe detailed in composing and proofing all documentation and materials.
• Mustbe able to read, write and speak clearly in the English language.
• High School diploma or GED required;
  College preferred.
• One(1) to Two (2) years of Clerical experience.
• Proficiency in or knowledge of a variety of computer software applications, including but not limited to Excel and Microsoft Word software.
• Highlevel of interpersonal skills to handle sensitive and confidential situations and documentation.
• Knowledge of office administration procedures.
• Abilityto operate most standard office equipment.
• Mustbe able to prioritize and meet deadlines.
• Proficient spelling, grammar and written communication skills.
• Excellent telephone and oral communication skills.
• Abilityto maintain a high level of confidentiality.

Abilityto read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals.

Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Abilityto apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Abilityto define problems, collect data, establish facts, and draw valid conclusions.

Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

The physical demands described here are representative of those that must be met byan employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities toperform the essential functions.

While performing the duties of this Job, the employee is regularly required to stand;walk;…