Accounts Payable Administrator

Accounts Payable Administrator

We are looking for an accounts payable administrator to support a busy finance team in Daytona Beach, Florida. This contract opportunity has the potential to become permanent and is ideal for someone who thrives in a detail-focused environment and can manage invoice processing, payment activity, and vendor account follow-up with accuracy and professionalism. The person in this role will help keep accounts payable operations organized, timely, and compliant while partnering with internal teams to resolve documentation and approval issues.

• Manage the full invoice intake process, including receiving documents, digitizing records, assigning accounting codes, entering data into the payable system, confirming approvals, and preparing check payments for distribution.

• Handle non-routine payment activity such as special check requests and ad hoc disbursements while ensuring proper documentation is in place.

• Review employee expense submissions for accuracy, policy compliance, and correct coding before payment is issued.

• Track items that remain in workflow and follow up with internal stakeholders to resolve delays, missing approvals, or incomplete support.

• Monitor invoice queues daily and work with departments to obtain any outstanding backup needed to move payments forward.

• Investigate open vendor balances, respond to statement discrepancies, and reconcile account differences in a timely manner.

• Prepare payable-related corrections, reclassifications, and other accounting adjustments as needed to maintain accurate records.

• Contribute to audit requests, year-end close activities, and other special projects that support the accounting team.

• Assist with administrative tasks tied to accounts payable operations and help improve consistency in payment processing workflows.