Accounts Payable Specialist

The Opportunity

Embry-Riddle Aeronautical University's Accounts Payable team is currently looking for an Accounts Payable Specialist. Reporting to the Accounts Payable Manager, the Accounts Payable Specialist will be responsible for the accounting and administrative duties related to the efficient processing and maintenance of accounts payable transactions. The position’s primary function is to control expenses by receiving, processing, verifying and reconciling invoices and expense reports while maintaining compliance with IRS regulations and University policies and procedures.

Additional responsibilities include administrative support of university faculty/staff and vendor maintenance and account reconciliation.

Embry-Riddle Aeronautical University's Accounts Payable team is currently looking for an Accounts Payable Specialist. Reporting to the Accounts Payable Manager, the Accounts Payable Specialist will be responsible for the accounting and administrative duties related to the efficient processing and maintenance of accounts payable transactions. The position’s primary function is to control expenses by receiving, processing, verifying and reconciling invoices and expense reports while maintaining compliance with IRS regulations and University policies and procedures.

Additional responsibilities include administrative support of university faculty/staff and vendor maintenance and account reconciliation.

• Analyze payment requests to ensure compliance with university business expense policies.
• Audit and acquire supporting documentation for all expenses.
• Code invoices, vouchers, expense reports, check requests, etc., with correct codes conforming to standard accounting procedures to ensure proper entry into the University’s financial system.
• Monitor account balances, track expenses, and produce monthly financial reports.
• Develop and maintain assigned supplier portfolio.
• Investigate and resolve problems associated with processing invoices and purchase orders.
• Reconcile supplier accounts by identifying errors in posting or omissions, applying appropriate accounting standards.
• Generate scheduled payment files and remittance information for all University payment methods, including positive pay, ACH, ePayables, and employee expense and travel reimbursements.
• Maintain supplier records with proper IRS reporting documentation.
• Facilitate IRS 1099-MISC and 1099-NEC information reporting compliance.
• Prepare fiscal year-end closing procedures and provide reporting to the University Accounting Office.

For over 100 years, Embry-Riddle has been the world's leading aviation and aerospace university, educating more than 30,000 students across residential campuses in Daytona Beach, Florida, and Prescott, Arizona, as well as through a global network of Worldwide locations and online programs. With more than 165,000 alumni around the world, our impact reaches every corner of the aerospace, aviation, defense and technology industries.

Today, our faculty, researchers and professional staff are advancing innovation across aviation, space, artificial intelligence, cybersecurity, autonomous systems and next-generation engineering. Working alongside industry leaders, government agencies and innovators, they are solving real-world challenges and shaping the technologies that will define tomorrow.

Whether you are an educator, researcher, administrator, technologist or industry professional, your work at Embry-Riddle will contribute to something bigger than a job. Join a community driven by discovery, purpose and excellence—and help shape the future of aerospace.

• Generous Time Off:
  Enjoy up to 18 days of paid leave…