Administrative Assistant

This position requires exceptional organizational skills, strong communication, and the ability to operate with autonomy, discretion, and professionalism in a fast-paced, global team environment. The Administrative Assistant will serve as a trusted partner to the Executive Assistant to the EVP, who is based in London, and will work together to ensure seamless execution of priorities, manage complex schedules, coordinate high-level meetings, and support strategic initiatives that drive growth and operational excellence across the segment.

• Provide comprehensive administrative support to the EVP and direct leadership team, including calendar management, travel coordination, expense reporting, compliance oversight, and meeting preparation.
• Act as an ‘on the ground’ gateway and liaison for internal and external stakeholders, ensuring timely and effective communication. Working with the London-based EA and the Chief of Staff to provide wrap around time zone support.
• Manage confidential information with the highest level of discretion.
• Coordinate complex travel schedules and prepare trip notes and briefing packs.
• Accurately capture key discussions and action items during meetings, and promptly share the notes with all relevant participants to ensure clear communications. Track progress of follow-up items and provide summary of progress.
• Prepare, with guidance and support if needed, executive-level presentations, reports, and briefing materials for board meetings, leadership forums, and client engagements.

• Monitor and enhance operational processes, identifying areas for improvement and efficiency.
• Operate with a sense of urgency and a bias toward action to consistently deliver high-quality support and deliverables.
• Navigate ambiguity and pivot, as needed, to drive results and change.

• Serve as a custodian of confidential information, maintaining the highest level of discretion. Build coalitions and foster trust with staff, partners, and stakeholders at all levels.
• Demonstrate the ability to work cooperatively with others and develop trusting relationships with senior leaders, external partners, and teammates at all levels.
• Demonstrated commitment to the principles of DIB (Diversity, Inclusion, and Belonging), including the ability to speak up and bring diversity of thought to situations.

• Proven experience in a support role.
• Exceptional communication skills with the ability to influence and inspire others.
• Project management and logistical expertise.
• Demonstrated ability to operate in a fast-paced, high-pressure environment while maintaining an elevated level of professionalism and confidentiality.

• 3-5 years of professional experience in increasing support responsibilities for senior management roles, in a corporate or equivalent setting or other fast-paced, rapidly changing environments.
• Ability to draw best practices from a variety of professional contexts (private, non-profit, government).
• Ability to understand and interpret the multiple complexities of an evolving business undergoing expanded growth.