Senior Administrative Assistant to Dean, College of Business, Daytona Campus

Position: Senior Administrative Assistant to the Dean, College of Business, Daytona Beach Campus
Job Description

The Opportunity

Embry-Riddle Aeronautical University is seeking a highly organized, proactive, and professional Senior Administrative Assistant to the Dean to serve as the operational backbone of the Office of the Dean within the David

B. O'Maley College of Business, at our beautiful Daytona Beach, Florida Campus. This is a high-impact role that requires exceptional communication, leadership, and organizational skills to support senior leadership and advance the College's mission.

Position Overview

The Senior Administrative Assistant serves as the general office manager for the Office of the Dean, providing high-level support to the dean, associate deans, directors, and program coordinators. As a key point of contact for the College of Business, this role interacts with a wide range of internal and external stakeholders, including industry partners, students and their families, alumni, faculty, and campus leadership.

This position plays a critical role in fostering an environment where students, staff, and faculty can succeed. It carries significant responsibility and requires strong leadership, organizational, and team-building capabilities.

Key Responsibilities:

Communication

* Serve as primary liaison on behalf of the dean to the Business Leadership Board, provost's office, campus partners, alumni, students, and external stakeholders

* Manage incoming communications, including phone calls and email correspondence

* Prepare and distribute professional communications and materials

Scheduling & Coordination

* Manage complex calendars for the dean and associate deans

* Schedule meetings, coordinate appointments, and prepare agendas

* Arrange travel and logistics for leadership and campus visitors

* Coordinate leadership meetings, all-hands meetings, and special events

Organization & Data Management

* Maintain filing systems (electronic and physical), records, and contact databases

* Manage faculty CVs, evaluations, board bios, and operational documentation

* Support strategic planning efforts by tracking data, KPIs, and metrics

* Compile and maintain centralized data resources for leadership access

Budgeting & Financial Administration

* Prepare and submit expense reports, cost center verifications, and p-card reconciliations

* Coordinate purchasing and capital needs with associate deans

* Ensure compliance with university financial policies in collaboration with budget officers

Event Coordination

* Plan, coordinate, and attend college events

* Prepare agendas, materials, and meeting minutes

Supplies & Equipment

* Maintain office equipment and ensure operational readiness

* Order office supplies, food, and promotional materials

Contracts Administration

* Assist with contract processing, including gathering documentation and obtaining approvals

Additional Responsibilities

* Support departmental administrative assistants across the College

* Hire, train, and supervise student employees (undergraduate and graduate)

* Oversee timekeeping and supervise approximately 10 student workers

Work Environment & Schedule

* Standard business hours with occasional evenings and weekends required

* Event support includes Campus Showcase, Family Weekend, Open House, Etiquette Banquet, Awards Banquet, and other college programs

Embry-Riddle:
Celebrating 100 Years of Leadership in Aviation and Aerospace

As Embry-Riddle Aeronautical University marks its Centennial, we proudly celebrate 100 years of advancing the future of flight and aerospace education. With vibrant residential campuses in Daytona Beach, FL, and Prescott, AZ - and a Worldwide network spanning nearly 120 global locations - Embry-Riddle stands as the world's largest aviation and aerospace university.

For a century, we have led innovation in STEM education, serving more than 30,000 students around the globe. Our cutting-edge programs in Applied Science, Aviation, Business, Technology, Engineering, Safety, Security, and Space empower the next generation of leaders to shape the future of flight, exploration, and discovery.

As we launch our next century, we remain committed to excellence, innovation, and preparing graduates who will transform industries and redefine what is possible.

to take a virtual tour of the Daytona Beach Campus!

Perks Await You at Embry-Riddle!

* Generous Time Off:
Enjoy 9+ paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Year's Day.

* Tuition Coverage:
Get 100% tuition coverage for yourself for one undergraduate and one graduate degree, and discounted rates for your spouse and dependent children up to age 26.

* Retirement Contributions: ERAU contributes 6% of your base salary to your retirement plan and offers a 4% matching contribution - with no vesting period.

* Personal Leave:
Relax with 12 days of personal leave for non-exempt employees or 18 days for exempt full-time employees in your first year.

Qualifications

Required Education and

Qualifications:

* Associate's degree (or 18+ month post-secondary program) in Business,…