Business Administrator

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4 days ago Requisition

Salary Range: $45,000.00 To $52,000.00 Annually

Wire 3 is dedicated to providing affordable, high-speed, and high-bandwidth internet services to households in our local communities. Our mission is to not only deliver the best internet experience in Florida but also provide the exceptional customer care our customers deserve. With cutting-edge fiber optic technology at its core, Wire 3 ensures ultra-fast, reliable connections, minimizing disruptions, and maximizing your online experience.

Backed by private equity, Wire 3 is on an exciting trajectory of rapid growth. We’re actively seeking driven, talented individuals to join our team of passionate and collaborative professionals who share a common vision of excellence. If you’re looking to be part of a dynamic and fast-growing organization, we’d love for you to help us continue delivering industry‑leading service to our customers.

JOB OVERVIEW:

The Business Administrator plays a critical role in supporting the daily operations of Wire 3 by facilitating efficient administrative processes and providing high‑level support to employees and leadership. This in‑office position is responsible for managing office operations, coordinating administrative and operational functions, supporting light human resources activities, and proactively addressing executive and organizational needs in a fast‑paced, growth‑driven environment. The ideal candidate is a highly organized, tech‑savvy professional who exercises discretion, anticipates needs, and takes pride in keeping the organization running smoothly.

RESPONSIBILITIES:

• Provide comprehensive administrative support including calendar management, meeting coordination, travel planning, expense reporting, and preparation of presentations, reports, and correspondence
• Act as a liaison to ensure timely communication and follow‑up on key initiatives, both internally and externally
• Manage and prioritize requests, ensuring deadlines and business objectives are met
• Oversee daily office operations, including maintaining office organization, coordinating facility needs, and ensuring a productive and professional work environment
• Manage office vendors, service providers, and supply inventory; negotiate pricing and ensure cost‑effective purchasing practices
• Assist with budgeting processes, track departmental expenses, and support financial reporting and invoice processing
• Coordinate company meetings, events, and team activities, including logistics, materials, and communication
• Support light HR functions including onboarding coordination, new hire paperwork, employee record maintenance, and benefits administration support
• Facilitate onboarding and offboarding processes, ensuring all documentation, system access, and compliance requirements are completed accurately and on time
• Utilize ADP or similar HRIS/payroll systems to maintain employee data, assist with reporting, and support payroll‑related administrative tasks
• Perform Remote Online Notarization (RON) in accordance with Florida law for employment and business documentation, ensuring accuracy and compliance
• Maintain strict confidentiality of sensitive employee, financial, and business information
• Assist in developing, documenting, and improving administrative processes and standard operating procedures
• Support cross‑functional teams with administrative coordination, reporting, and project execution as needed
• Monitor compliance with company policies, assist with internal audits, and ensure proper documentation and record keep­ing
• Identify opportunities for operational efficiencies and proactively implement improvements
• Provide general operational support to leadership and executives, anticipating needs and resolving issues before escalation
• Assist employees in and out of the office with mail, deliveries, scanning, copying, notarization, and similar duties
• Perform other duties and responsibilities as assigned

REQUIRED SKILLS / ABILITIES:

• Strong organizational and multitasking skills with…