Administrative Assistant

Position: ADMINISTRATIVE ASSISTANT I
Requisition No: 877554 Agency:
Department of Corrections

Working Title:

ADMINISTRATIVE ASSISTANT I Pay Plan:
Career Service Position Number:  Salary: $36,230.74 - $38,393.42 Annually Posting Closing Date: 06/19/2026 Total Compensation Estimator Tool FLORIDA DEPARTMENT OF CORRECTIONS We Never Walk Alone

WORKING TITLE:

ADMINISTRATIVE ASSISTANT I This open competitive advertisement is for a Career Service position located at Tomoka Correctional Institution in the Warden's Office. The mission of Security & Institutional Operations in the Florida Department of Corrections (FDC) is to ensure the safety and security of the public, staff, and inmates by maintaining secure correctional facilities and implementing effective security measures. This position is not a telework position and is required to report to the FDC office in the area it serves.

JOB DUTIES:

* Administrative Support:
Provide comprehensive administrative assistance to the Warden by researching, gathering data, and preparing detailed reports, projections, and recommendations.
* Document Preparation:
Review, analyze, and draft interoffice memos, correspondence, DC-mail messages, and confidential materials for the Warden's review and approval.
* Data Compilation:
Gather and compile statistical data, written reports, and other critical information for the Warden's evaluation and decision-making.
* Public and Staff Interaction:
Respond to inquiries from the public and staff with professionalism, interpreting rules, regulations, and policies, and referring complex matters to the Warden as needed.
* Event Coordination:
Manage the Warden's calendar, schedule meetings, conferences, and training sessions, and coordinate vehicle assignments for official events.
* Report Preparation:
Consolidate data from department heads into weekly, bi-weekly and monthly reports for the Warden's review and submission to the Regional Director.
* Mail and Communication Management:
Oversee the Warden's mail, ensuring timely distribution, processing, and coordination with the mailroom, while maintaining professional telephone communication.
* Meeting and File Management:
Take, transcribe, and distribute meeting minutes, and maintain accurate, secure, and up-to-date office files and documents.
* Building Access:
Control access to the Administration Building to ensure only authorized individuals are granted access to the building. BENEFITS:
* Paid vacation, sick leave, and holidays.
* Comprehensive health insurance and life insurance with accidental death and dismemberment benefits.
* Supplemental Dental, Vision, Life, Disability and Hospitalization insurance.
* Tuition-Free college courses.
* Retirement Plans with the Florida Retirement System: *

Pension Plan (Traditional Retirement Pension Plan)
* Investment Plan (401(K)-Type Retirement Plan)
* Deferred Retirement Option Program (Drop)
* Deferred Compensation
* Recently Retired? Beginning July 1, 2024, there is no longer a reemployment limitation; beginning with the 7th calendar month from the member's distribution date, there are no restrictions on working for an FRS employer. You will not be required to repay any prior distributions, and you may continue receiving distributions from the Investment Plan or Pension Plan without interruption. REQUIREMENTS:
Please note, when submitting a college/university degree, if selected for this position official transcripts will be required.
* Must possess a high school diploma or its equivalent. Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and/or during reference checks. ADDITIONAL INFORMATION: BACKGROUND SCREENING REQUIREMENT The Florida Department of Corrections requires all job applicants and volunteers to pass a Level 2 background check as per Chapter 435, Florida Statutes.

This check must be completed before they can start working or volunteering. EMPLOYMENT ELIGIBILITY The Florida Department of Corrections (FDC) only hires U.S. citizens and those authorized to work in the U.S. FDC uses E-Verify to confirm an employee's eligibility to work after completing the I-9 form. The Florida Department of Corrections does not currently support H-1B Visa Sponsorship. For online application issues, call the People First Service Center at  Applications will be accepted until 11:59 PM EST on the closing date.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center . Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference…