Administrative Assistant

Requisition No: 877554

Position:
Administrative Assistant I (Career Service) – Tomoka Correctional Institution, Warden’s Office

Pay Plan:
Career Service – Salary: $36,230.74 – $38,393.42 annually

Posting Closing Date: 06/19/2026

• Administrative Support:
  Provide comprehensive administrative assistance to the Warden by researching, gathering data, and preparing detailed reports, projections, and recommendations.
• Document Preparation:
  Review, analyze, and draft interoffice memos, correspondence, dc‑mail messages, and confidential materials for the Warden’s review and approval.
• Data Compilation:
  Gather and compile statistical data, written reports, and other critical information for the Warden’s evaluation and decision‑making.
• Public and Staff Interaction:
  Respond to inquiries from the public and staff with professionalism, interpreting rules, regulations, and policies, and refer complex matters to the Warden as needed.
• Event Coordination:
  Manage the Warden’s calendar, schedule meetings, conferences, and training sessions, and coordinate vehicle assignments for official events.
• Report Preparation:
  Consolidate data from department heads into weekly, bi‑weekly, and monthly reports for the Warden’s review and submission to the Regional Director.
• Mail and Communication Management:
  Oversee the Warden’s mail, ensuring timely distribution, processing, and coordination with the mailroom, while maintaining professional telephone communication.
• Meeting and File Management:
  Take, transcribe, and distribute meeting minutes, and maintain accurate, secure, and up‑to‑date office files and documents.
• Building Access:
  Control access to the Administration Building to ensure only authorized individuals are granted entry.

• Paid vacation, sick leave, and holidays.
• Comprehensive health insurance and life insurance with accidental death and dismemberment benefits.
• Supplemental Dental, Vision, Life, Disability and Hospitalization insurance.
• Tuition‑free college courses.
• Retirement Plans with the Florida Retirement System:
  Pension Plan (Traditional Retirement Pension Plan), Investment Plan (401(K)-Type Retirement Plan), Deferred Retirement Option Program, Deferred Compensation.

Must possess a high school diploma or its equivalent.

Applicants must pass a Level 2 background check prior to employment. The Department hires only U.S. citizens and those authorized to work in the U.S. and follows E-Verify. The Department does not sponsor H-1B visas. Candidates requiring a reasonable accommodation or veterans’ preference must provide appropriate documentation.