Temporary Admissions Counselor

Embry-Riddle Aeronautical University (ERAU) seeks a dynamic, student-centered, and forward-thinking Temporary Admissions Counselor to provide visionary leadership. The Worldwide Campus admissions office handles approximately 17,000 applications annually and more than 30,000 supporting documents annually for 110+ Worldwide and Online campus locations. The admissions counselor is the first point of contact for all applicants and plays a vital role in the overall success and continuing growth of Worldwide.

The admissions counselor must possess excellent verbal and written communication skills with the ability to clearly convey information to applicants, campuses, and other constituencies. Independent judgment and decision‑making skills are critical for rendering admission decisions.

In this role, the admissions counselor must be quick to learn new systems, including our Campus Solutions student information system, Imaging System, CRM System, and be proficient in Microsoft Teams. This individual will be trained to process incoming supporting documentation such as postsecondary transcripts, military transcripts, letters of recommendation, application fees, exam scores, and other supporting materials. They will be responsible for updating our student information system with relevant data that allows the documents to be processed.

They will help update an applicant's To Do List, enter education/transcript data, and assign relevant communication. This individual will work with the Senior Admissions Counselors and team of admissions counselors to support application processing.

Responsibilities may also include analyzing applications for accuracy, determining documentation required for admission and evaluation purposes, the ability to read and interpret a wide variety of transcripts and military documentation. The admissions counselor may also be required to communicate with applicants via email, phone and SMS/text message.

The admissions counselor will be trained on university and Worldwide Admissions policies and procedures, Worldwide Campus degree programs, minors, and specializations, as well as different types of credit to include postsecondary coursework, CLEP/DANTES, FAA licenses, etc. Expertise in admissions processing/higher education and general knowledge of other enrollment management areas, to include Financial Aid, Veterans affairs, the Registrar, etc. is beneficial to the role.

Counselors may also engage with residential counterparts.

Position requires knowledge of and enthusiasm for the University's mission and niche in higher education; admissions counselor supports excellence in student service at every opportunity. Participates as a team member and supports our team environment.

• Updating and coding application data in the student information system, imaging and CRM system, to include external education, military status, to do list items, sending update emails, forwarding files for an admission decision, and more
• Verifying degree programs, minors, and specializations selected are available at chosen location
• Utilizing various admissions systems to properly identify an applicant's status and action needed when processing documentation, to include transcripts, military documentation, advanced standing credit, licenses, etc.
• Confirming accreditation of other institutions and calculation of CGPAs
• Ensuring all information on application is accurate, and that all systems are updated and coded properly
• Managing the timely and effective follow through on processing of applications via various admissions systems
• As needed, counseling applicants on admission criteria and other critical factors in the educational decision process; conducting initial outreach to applicants via email, phone, SMS; using critical thinking skills to identify potential missing documents; assisting admissions counselors with determining if an applicant is admissible to the University
• Remaining familiar with program‑specific admissions requirements, above and beyond standard requirements, to determine applicant eligibility

• Following up on incomplete applicant files…