Events Coordinator

About APCO

You may have never heard of APCO. Let us introduce ourselves! We are the Association of Public Safety Communication Officials with 45,000+ members across the nation. Founded in 1935, APCO International is the world’s oldest and largest organization of public safety communications professionals. Our members manage, operate, build and support emergency communications systems for law enforcement, fire, emergency medical and other public safety agencies.

Join a group of skilled event professionals who are committed to the events industry. Through innovation, communication, and collaboration we plan and execute 4 to 5 annual events each year. Our Annual Conference & Expo brings together more than 6,000 public safety communications professionals, along with hundreds of exhibitors, sponsors, speakers, and industry partners from across the country.

You will join a supportive team that highly values life inside and outside of the organization. You’ll have a chance to travel occasionally, let your creativity shine and work within a dynamic team culture. We want YOU to join our team and are so excited to meet you!

Are you ready to take the next step in your career? Are you passionate about events? We’ll help you advance your career with the knowledge and skills you’ll need to succeed.

We’re looking for a dynamic, engaging event professional who is highly organized, detail-oriented, motivated, and ready to jump in wherever needed. You’re a self-starter with superior time management skills and the ability to set priorities, meet deadlines, and manage multiple projects in a fast-paced, changing environment.

Whether you’re a recent graduate or an experienced event professional, this is a great opportunity to work on large-scale, city-wide event and build your career in the association and events industry. This is a hands‑on role that requires attention to detail, and the ability to self-manage and work well within a small team.

The Events Coordinator will play an integral role in planning and executing APCO events while supporting sponsor fulfillment and attendee experience across the event portfolio. The Events Coordinator will work closely with the entire team and report to the Director of Events. This is an in-office position located in Daytona Beach, Florida.

The following are general descriptions of the essential job tasks of the position. Other related tasks may be assigned as necessary and appropriate.

You’ll have the opportunity to take ownership of assigned event programs from planning through onsite execution, while working closely with internal teams, sponsors, vendors, and attendees.

• Oversees and manages, in conjunction with transportation provider, attendee transportation for the Annual Conference & Expo.
• Manages the Annual Conference & Expo mobile app in coordination with the app provider, overseeing content, schedules, updates, notifications, and other event information to ensure a seamless attendee experience.
• Manages Annual Conference & Expo housing in conjunction with APCO’s housing provider, including monitoring room blocks, assigning VIP reservations and handling special accommodations and requests.
• Coordinates Annual Conference & Expo volunteers including updating online scheduling system and serve as main contact for conference host committee.
• Coordinates speakers, serving as a primary point of contact for communications, deadlines, session materials and onsite needs.
• Oversees deliverables for all sponsors and corporate partners. Monitors and tracks deliverables, follows-up on outstanding items, seeks sponsor approval and works with appropriate vendors to finalize.
• Communicates sponsor logistics and deadlines for all events to…