Administrative Specialist

• Associate degree.
• Two (2) years of related work experience.

• Provides administrative support for supervisor, including coordinating office operations and assisting with budget preparation and monitoring. Responsible to coordinate and manage office operations under the direction of their supervisor. Keeps appointment calendars and schedules appointments; makes reservations and travel arrangements; receives and screens calls, providing advanced information or referring callers to appropriate staff. Processes and distributes incoming departmental mail. Submits work orders for department and orders departmental supplies, as needed.
• Creates and completes departmental class schedule, load reports, and other documentation dealing with faculty payroll. Ensures correct pay for employees from appropriate cost center. Gathers and submits as appropriate, information for payroll in a timely manner. Tracks and monitors the Lyneer budget; handles, organizes, and processes paperwork for Lyneer staff. Creates and maintains the process for beginning and end of fiscal ear purchasing processes to ensure efficiency, accuracy, and timeliness.
• Assist with and organize adjunct hiring packets and procedures, liaise with Academic Affairs and appropriate AE staff to ensure packets are correctly completed and submitted; assist faculty with People Soft related technical issues by acting as liaison between AE adjunct faculty and IT (submit TR's and Helpdesk tickets, as needed.
• Regularly scans and uploads student data into various Adult Education and DSC software including OnBase.
• Maintain book and physical resource inventory and organization. Obtains quotes for resources and other purchases. Tracks, monitors, and maintains records for all purchases made for the department. Regularly assists Director with purchasing assistance.
• Attend departmental, staff and other professional meetings, as requested, to exchange information or take minutes. Serve as departmental liaison as directed by supervisor.
• Other duties and special projects as assigned and directed by the President or their designee.

• Successful candidates should possess the ability communicate well both verbally and in writing
• Be skilled in customer service, scheduling and recording keeping.
• The successful candidate must perform skilled work involving set procedures and frequent problem solving.
• Possess an eye for detail to produce accurate results, proper grammar and business letter composition skills.
• Must be flexible, creative and have the ability to work as a team and independently.
• Possess the ability to multi-task and be skilled in time management with good organizational skills.

This position is eligible for Veterans Preference pursuant to Chapter 295 of Florida Statutes. Preference will be given to eligible veterans and their spouses in accordance with the statute and requires the applicant to submit eligible documentation such as a DD-214 (or equivalent). If you are submitting a copy of a DD-214, please ensure the social security number and date of birth is redacted and/or removed.