Administrative Assistant & Human Resource Clerk

Schedule/

Hours:

Monday – Friday, typically 8:30 a.m. – 4:30 p.m. (35 Hours/Week).This position is responsible for:

Relieves Corps Officer of administrative detail and administration operations, functions, and duties; performs advanced, complex, and often confidential administrative work with a broad scope of responsibilities; processes HR information and maintains the filing system of human resources documents.

Key Responsibilities:

Coordinates recruitment and onboarding activities for the command. Processes background checks and related appeals for the location. Processes I-9 forms and E-Verify. Assigns required employee training.

Coordinates paperwork and processing related to New Hires, Onboarding, Employee Changes, Terminations.

Tracks attendance balances and leave requests.

Audits and performs data entry and edits in the time keeping system.

Assists employees with benefits including new hire and open enrollment, paid time off and leaves of absence.

Prepares advanced and technical reports and spreadsheets from start to finish; prepares or compiles statistical reports.

Responds to inquiries regarding departmental operations and ensures the office runs smoothly while the supervisor is absent.

Scans all deposits and invoices for the Corps/Family Store to the Regional accounting representative. Provides computer access to the Regional Accountant to print checks, and mails checks and invoices out in a timely manner. Attach check stubs to the invoices and files the information. Files accounting/financial paperwork received from Divisional Headquarters.

Makes bank deposits and drives to the post office to check mailbox/mail information as needed.

This position requires a Level 2 background screening. For general information about the Florida Clearinghouse screening process, visit:  Requirements and

Working Conditions:

Ability to operate various general office equipment including a telephone, dictation equipment, computer, and adding machine.

Ability to concentrate and pay close attention to detail with constant breaks in concentration associated with answering phones or speaking in person to clients requiring assistance.

Ability to work well under the pressure of deadlines.

Ability to follow instructions and work independently with limited supervision.

Ability to effectively and efficiently work on multiple projects at the same time without becoming frustrated or disorganized.

Limited amount of physical effort required associated with walking, standing, lifting and carrying light objects (less than 25 lbs.) 5-10% of work time.

Duties are usually performed seated. Sitting may be relieved by brief or occasional periods of standing or walking.

Work is performed in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like.

Work may require driving a vehicle where there may be discomforts associated with heavy traffic or changes in weather.

Employee Benefits:

Health, Dental and Vision Insurance Paid Time Off Retirement Savings Plan Life Insurance and more!

Two-year degree or equivalent college coursework, ANDFour years progressively responsible experience performing administrative work in a general office, ORAny equivalent combination of education and experience which provides the required knowledge, skills, and abilities.

Licenses &

Certifications:

Valid State Driver’s License Required with ability to meet Salvation Army driving requirements for insurance purposes and remain qualified to drive a Salvation Army vehicle throughout the course of employment in this position.

Equal Opportunity

Employer:

Veterans | Disabled