Administrative Assistant

Description

This position will provide comprehensive administrative and operational support services to the CEO, governance committee’s and leadership team. The individual will be accountable for all aspects of project management, business research, key performance indicator analytics, policies and procedure development, and maintenance of pertinent company information.

Requirements

POSITION EXPECTATIONS:

• Provides administrative and operational support to the CEO, governance committee’s and leadership team.
• Maintains appointment calendars by coordinating and scheduling meetings, conferences, work time and travel.
• Handles incoming phone calls, screens, and routers callers appropriately. Routinely checks for voicemails.
• Coordinates meetings with governance committees and business partners, prepares meeting agendas, compiles documentation, sets up room, orders food/beverages, completes and distributes meeting minutes, assigns action items, and follows up accordingly.
• Prepares letters, reports, memos and other documents need by CEO, governance committees and leadership team
• Uses sound judgement and protects sensitive and/or confidential information.
• Produces high-quality, timely work by transcribing, formatting, editing, retrieving, copying, scanning, and sending text/data
• Creates, updates and manages projects, keeps projects on schedule, and ensures deadlines are met.
• Opens, sorts, and distributes incoming mail ,and correspondences.
• Collects, analyzes, and tracks key performance indicators for optimal operational and financial performance.
• Conserves executive's time by reading, researching, and gathering information on business initiatives.
• Prepares executive summaries and reports by collecting, analyzing, and summarizing information.
• Develops and maintains policies and procedures and business manuals.
• Maintains company licenses, memberships, and assists with credentialing with payers and hospitals.
• Keeps track of payer contracts, payer summaries, and fee schedules.
• Procures supplies, maintains inventory, and coordinates facility repairs.
• Provides historical references and pertinent company information by developing a solid filing and retrieval system.
• Assist with basic human resources functions, including employee on-boarding, setting up interviews, candidate tracking, employee file maintenance and coordinating employee events.
• Sustain positive and effective communication with physicians, supervisors, peers, and subordinates.
• Promote good communication to disseminate pertinent organizational/departmental information.
• Welcomes guests and customers by greeting them, in person or on the telephone; answers or directs inquiries.
• Maintains a polished, professional appearance and representation in all written and oral communications.
• Maintains efficient and organized workflow processes, while keeping physical workspace clean and clutter-free.
• Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies.
• Provides courier services as needed to deliver and pick up legal documents, supplies, or other items, as needed.
• Contributes to team effort by assisting and accomplishing related tasks as needed.
• Cross trains in other departments and assists with coverage, as needed.
• Attends and participates in leadership and organizational meetings.
• Adheres to organizational policies and procedures and maintains compliance with governmental regulations
• Performs and embraces other duties, as assigned by CEO or governing bodies

CULTURAL AND PROFESSIONAL EXPECTATIONS:

• Demonstrates a commitment to producing the highest quality work appropriate to his/her position while utilizing the philosophy of continuous…