IMSA Management Associate

International Motor Sports Association (IMSA):

The International Motor Sports Association, LLC (IMSA) was originally founded in 1969 and owns a long and rich history in sports car racing. Today, IMSA is the sanctioning body of the IMSA Weather Tech Sports Car Championship, the premier sports car racing series in North America. IMSA also sanctions the IMSA Michelin Pilot Challenge, IMSA VP Racing Sports Car Challenge and Historic Sportscar Racing, as well as five one-make series:
Ferrari Challenge North America, Lamborghini Super Trofeo North America, Mazda MX-5 Cup, Mustang Challenge and Porsche Carrera Cup North America. IMSA – a company within the NASCAR family – is the exclusive strategic partner in North America with the Automobile Club de l’Ouest (ACO) which operates the 24 Hours of Le Mans as a part of the FIA World Endurance Championship.

The partnership enables selected IMSA Weather Tech Sports Car Championship competitors to earn automatic entries into the prestigious 24 Hours of Le Mans. For more information please visit , ,  or

SUMMARY

Provides cross-functional opportunity to contribute across the entire IMSA organization by working with and assisting executive leadership, departmental leadership, and other senior staff.

While duties and responsibilities will be grounded within the Member Services and Competition realm of the business, the position will work across and contribute to multiple departments and disciplines.

Responsibilities include gaining knowledge of operations, supporting various aspects of the business, attending and scheduling meetings, creating and editing documents, and all other projects and tasks as assigned.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Work directly with stakeholders on entries and credential matters.
• Work registration during race events.
• Work directly with Series Managers to ensure communication of event details to stakeholders.
• Work across all departments, likely in a rotation-type format, to gain industry experience and perspective.
• Completing all assigned tasks and assisting with day-to-day operations.
• Participating in various events, meetings, calls, and other learning opportunities.
• Taking detailed notes and liaising with senior staff and management.
• Observing and learning from experienced team members.
• Gaining knowledge of and contributing to company policies, procedures, and protocols.
• Preparing and updating documents.
• Manage incoming and outgoing phone and email communications.
• Schedule meetings and calls, including but not limited to, attendee communication and confirmations.
• Plan/execute meetings, including but not limited to, food and beverage needs, audio/visual, and IT support.
• Proficiency in social media platforms.
• Maintain travel profiles, book travel, and management arrangements.
• Create and edit reports, documents, and presentation materials.
• Engage in social media /digital special projects.
• Occasional travel to events.
• Approximate travel 20%, including weekend travel and occasional multiday travel

SUPERVISORY RESPONSIBILITIES

Position does not have any direct supervisory and/or direct report responsibilities.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

Bachelor’s degree from a four-year college or university with 1 – 3 years of post-graduate professional experience. Experience with or affinity for sports car racing a plus.

LANGUAGE SKILLS

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public.

MATHEMATICAL SKILLS

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions,…