Executive Director of Course Scheduling

Job Description The Opportunity Embry-Riddle Aeronautical University is seeking an experienced and strategic Executive Director of Course Scheduling to lead course scheduling operations across the Worldwide Campus. Reporting to the Vice Chancellor for Student Success, this executive-level leader will oversee the design, governance, execution, and continuous improvement of university-wide scheduling strategies that support enrollment growth, student persistence, timely degree completion, and an exceptional student experience.

The Executive Director will provide strategic leadership for academic resource allocation, course availability, faculty load management, and schedule optimization across all Worldwide modalities and locations. This position will lead a team of scheduling professionals and serve as a key institutional partner to Academic Colleges, Academic Affairs, Enrollment Management, Student Success, Institutional Research, Finance, and Campus Operations. The role will develop scalable scheduling frameworks, forecasting models, dashboards, and technology-enabled solutions that align course offerings with student demand, academic program growth, instructional capacity, and institutional priorities.

As a strategic advisor to university leadership, the Executive Director will use data, predictive analytics, and emerging technologies—including artificial intelligence—to identify opportunities, improve operational efficiency, and strengthen student access to the courses needed to progress toward graduation. This position offers an opportunity to shape the future of academic scheduling at a global university by balancing student success, academic needs, faculty capacity, enrollment objectives, and responsible resource stewardship.

Strategic Leadership & Organizational Development Provide executive leadership and strategic direction for Worldwide course scheduling operations. Develop long-term scheduling strategies that support enrollment growth, student persistence, and degree completion. Establish departmental goals, KPIs, operational benchmarks, and performance measures. Lead, mentor, and develop scheduling leaders and staff while fostering accountability, innovation, collaboration, and continuous improvement. Represent scheduling operations in university-wide strategic planning and executive leadership initiatives.

Lead organizational change related to scheduling policies, systems, processes, and operational enhancements. Evaluate the enrollment and financial impact of scheduling strategies, including course demand, section utilization, instructional capacity, faculty allocation, and schedule efficiency. Provide recommendations that balance student progression and course access with responsible institutional resource management. Strategic Scheduling & Process Improvement Direct the development and execution of university-wide course schedules across Worldwide instructional modalities and locations.

Partner with Academic Colleges and Academic Affairs to align course offerings with program growth, enrollment demand, and faculty capacity. Develop forecasting models to optimize course availability, section management, classroom utilization, and faculty workload distribution. Establish consistent, accurate, and scalable scheduling processes. Lead strategic reviews of scheduling practices and implement improvements that enhance operational effectiveness and student outcomes. Establish measures of schedule effectiveness, including course accessibility, academic progression, time-to-degree barriers, and completion of program requirements.

University Collaboration & Stakeholder Engagement Serve as the senior scheduling advisor to executive leadership, deans, department chairs, and administrative leaders. Facilitate collaboration among Academic Affairs, Student Success, Enrollment Management, Institutional Research, Finance, and Site Operations. Lead cross-functional committees and working groups focused on academic planning, enrollment management, and resource optimization. Resolve complex scheduling challenges and institutional resource conflicts. Provide leadership recommendations regarding scheduling policies, priorities, and operational impacts.

Exercise delegated decision-making authority for Worldwide scheduling operations, standards, priorities, and resource allocation within established university policies. Escalate matters requiring academic or executive approval as appropriate. Data Analytics, Technology Integration & Decision Support Use predictive analytics and institutional data to inform strategic scheduling decisions and evaluate effectiveness. Develop executive-level dashboards, performance reports, forecasting models, and decision-support tools. Analyze enrollment trends, student progression, faculty loads, utilization, and other institutional metrics.

Lead the evaluation, implementation, and optimization of scheduling technologies and automation solutions. Identify…