Administrative Assistant; Cox Fleet

Compensation includes hourly base pay of $20.10
–$30.10 per hour, with potential commission and incentive programs.

The Senior Business Services Specialist / Administrative Assistant provides courteous, accurate, and efficient administrative support for sales and rental functions at Midwest Great Dane, ensuring a positive impression on internal and external customers.

• Prepare quotations and orders, collect required signatures, and distribute documents via email.
• Verify completion of all required trailer sales documentation; process customer invoices, license sold trailers, and send copies to customers.
• Forward sales payments to the appropriate departments.
• Maintain accurate and timely sales files.
• Update unit inventory status (new, trades, on hold, sold) in the system.
• Keep customer profiles current through system updates.
• Process miscellaneous billings related to sales and rental.
• Provide clerical support for sales and rental departments within agreed deadlines.
• Interact with rental customers, obtain credit applications, print rental contracts, invoice rentals, and maintain insurance certificates.
• Process card transactions and deposit checks received.
• Answer and direct incoming, outgoing, and inter‑office calls using a multi‑line phone system; relay messages promptly.
• Distribute all incoming email and correspondence to the appropriate departments and also prepare any outgoing mail.
• Order and inventory office supplies and forms.
• Establish and maintain professional relationships with suppliers, customers, and co‑workers.
• Perform other duties as requested by the Office Administrator.

• A competitive salary and top‑notch bonus/incentive plans.
• A pro‑sales culture that honors contributions of salespeople.
• Exceptional work‑life balance, flexible time‑off policies and accommodating work schedules.
• Comprehensive healthcare benefits, with multiple options for individuals and families.
• Generous 401(k) retirement plans with company match.
• Inclusive parental leave policies, plus comprehensive fertility coverage and adoption assistance.
• Professional development and continuing education opportunities.
• Access to financial wellness/planning resources.
• Minimum 6.67 hours of paid time off every month, seven paid holidays, and additional leave for bereavement, voting, jury duty, volunteer work, military service, and parental leave.

• 7 years of experience in a related field (general office experience); or a high‑school diploma/GED with 5 years of related experience; or an AS/AA, BS/BA degree, or related certification.
• Strong interpersonal skills with the ability to build relationships at all levels of the organization.
• Accurate alphanumeric and 10‑key data entry skills.
• Ability to manage time and priorities effectively with minimal supervision.
• Analytical and problem‑solving skills.
• Currently authorized to work in the United States; no visa sponsorship required.

• Previous experience working in an office environment with multi‑line phone systems.
• Basic proficiency with Microsoft Office software; prior experience with Karmak preferred.
• Strong interpersonal skills for developing business relationships at all levels.
• Experience in a sales or rental operations environment.

Applicants must clear a pre‑employment drug test. Cox Automotive does not administer a pre‑employment drug test for marijuana for this position; however, it is a drug‑free workplace and possession, use, or impairment by illegal drugs during work hours, on company property, or in company vehicles is prohibited.

Cox is an Equal Employment Opportunity employer. All qualified applicants and employees receive consideration for employment without regard to age, race, color, religion, creed, national origin, sex (including pregnancy), sexual orientation, gender identity, disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law. Cox provides reasonable accommodations when requested by a qualified applicant or employee with disability, unless such accommodations would cause an undue hardship.