Administrative Coordinator - Manufacturing Engineering

Overview

Do you want to join a team that's changing the world? Do you have a strong background as an Administrative Coordinator? Then we’re looking for you! Join the PECNA team today!

Administrative Coordinator – Manufacturing Engineering supports Manufacturing Engineering (ME) operations by managing administrative processes, data coordination, and documentation activities that enable efficient and aligned operations and support day‑to‑day engineering activities. The role serves as a liaison between engineering, production, and support functions, ensuring accurate data management, effective communication, and timely execution of administrative tasks.

• Support Manufacturing Engineering operations through daily administrative activities, including timekeeping, purchase request processing, and report preparation.
• Maintain and organize engineering documentation, records, and data files.
• Manage and update operational data, including equipment performance, maintenance records, and spare parts inventory.
• Collect and track equipment performance data, including uptime, downtime, and maintenance history.
• Support inventory tracking and assist with physical inventory counts as needed.
• Assist with CAPEX/OPEX tracking and procurement status management.
• Coordinate materials, supplies, and equipment required for engineering testing and validation activities.
• Support receiving and intake processes, including deliveries, documentation, and site coordination.
• Provide general administrative support, including office supply coordination and basic documentation needs.

• Analyze and report trends related to equipment performance, maintenance activities, and purchasing or inventory data.
• Track and support visualization of key performance indicators (KPIs), including equipment downtime and maintenance activity.
• Assist with continuous improvement initiatives by preparing and organizing data for analysis and decision-making.

• Support onboarding and administrative setup for new team members.
• Assist with internal communications and information sharing across the team.
• Support preparation of reports, presentations, and documentation for engineering activities.
• Provide general guidance and support to team members as needed.

• Coordinate with cross‑functional teams, including production, quality, maintenance, and procurement, to support operational alignment.
• Support approval workflows and documentation processes (e.g., Requests for Approval – RFA).
• Coordinate meetings, including scheduling, agenda preparation, and documentation of meeting minutes.
• Assist in organizing and communicating information to support timely issue resolution.
• Support communication and coordination with global teams, including Japan‑based stakeholders.

• Maintain proper documentation control in accordance with quality and regulatory standards.
• Collect, prepare, and maintain departmental data, reports, and records.
• Ensure compliance with internal procedures, industry regulations, and customer requirements.
• Support adherence to safety requirements, including use of PPE in designated manufacturing or cleanroom environments.

• Wear PPE such as a full Tyvek suit, safety shoes, gloves, safety glasses, face mask, and a full hazmat suit that includes a respirator. A respirator fit test will be required based on functional area.

The foregoing description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills and efforts or work conditions associated with the job. It is intended to be an accurate reflection of the general nature and level of the job.

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Education:

High school diploma or GED.

• Preferred:
Associate’s or Bachelor’s degree in a related field such as business, engineering technology, or operations; relevant professional certifications such as Microsoft Office Specialist (Excel), Certified Administrative Professional (CAP), or Lean Six Sigma (Yellow or Green Belt).

• 2+ years of administration, coordination, or related experience in a manufacturing,…