Administrative​/Office Assistant

Title: Administrative / Office Assistant

Division: Electrical

Reports to: General Manager

Location: Project Kansas - DeSoto, KS

Company

Summary:

For more than 125 years, Enerfab has been a trusted leader in heavy industrial construction. With 11 locations across eight states, we self-perform electrical, mechanical, and steel construction, along with custom fabrication and modularization. Our teams support large-scale projects in power generation, manufacturing, oil and gas, food and beverage, chemical, and pharmaceutical markets. Our reputation is built on a century of successful projects, a strong commitment to safety and quality, and the expertise to deliver complex solutions for our customers.

The Administrative/ Office Assistant will be responsible for managing the day-to-day administrative and office support functions. This role will include office organization, coordination of office activities, and ensuring a smooth workflow to support our construction projects.

• Respond to inquiries and provide information to employees and external partners.
• Manage and organize office documentation and files.
• Handle incoming calls and correspondence.

• Assist in scheduling appointments, meetings, and events for team members.
• Coordinate and arrange travel arrangements as needed.

• Assist in the onboarding process for new employees.
• Coordinate orientation sessions and ensure necessary paperwork is completed.
• Facilitate the setup of new hires with required equipment and access.

• Assist in planning and executing company office and jobsite events.

• Maintain and organize an efficient office environment, including managing office equipment and supplies.
• Coordinate with vendor partners and contractors for office services, such as cleaning, security, and maintenance.

• Enter and update various data in company databases.
• Maintain organized records and documentation.

• Manage and maintain accurate timekeeping records for employees.
• Enter and update time and attendance data in the company's systems.
• Generate reports on time-related metrics as needed.

• Provide support in billing processes, including preparing invoices and reconciling billing discrepancies.
• Collaborate with the finance department to ensure accurate and timely billing.

• Undertake additional administrative tasks and projects as requested by management.
• Flexibility to adapt to changing priorities and responsibilities.

• High school diploma or equivalent; additional qualifications in office administration or related field is a plus.
• This position assists the leadership of the Electrical Division in executing their duties.
• Position would office at the job site in DeSoto, KS.
• Proven experience as an administrative assistant or in a similar role.
• Construction company administrative experience and/or construction jobsite experience preferred.
• Proficient in Microsoft Office suite (Word, Excel, Outlook).
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Attention to detail and accuracy in work.
• Ability to handle sensitive and confidential information with discretion.