Administrative Assistant, Main Office

Position: Administrative Assistant, Main Office

Location: Dearborn Heights, MI

Job : 5214

# of Openings: 1

Job Title: Full Time Administrative Assistant - Main Office

Saint Anselm Catholic School is seeking a welcoming, organized, and faith-filled individual to serve as the full-time Administrative Assistant facilitating the many functions of the Main Office. These duties range from hospitality and visitor management to managing student attendance and offering leadership to various school communication efforts. As the first point of contact for students, parents, staff, and visitors, the ideal candidate represents the school with professionalism, warmth, and a commitment to Catholic values.

Through engagement in the daily operations of the school office, this position is a catalyst for the safe, positive, effective, and efficient operations of the school.

• Serve as the primary point of contact for the school office, greeting visitors and answering phones in a professional and welcoming manner, maintaining protocols of school security identified by the school
• Manage daily student attendance records and student and guest sign-in/sign-out processes with accuracy
• Provide administrative support to the principal, teachers, and staff
• Maintain student files, records, and databases in accordance with school policies
• Maintain student health records, including annual report submission to state database and organization of forms/medication for school field trips
• Support students throughout the school day, including attending to students’ needs
• Assist with school communications, including newsletters, emails, and announcements
• Maintain a log of parent volunteers, including ensuring parent volunteers meet necessary qualifications
• Manage lunch monitor schedule, including soliciting volunteers for vacancies
• Monitor staff attendance, securing substitute teachers when needed
• Coordinate and support school events, meetings, and activities
• Handle incoming and outgoing mail, deliveries, and general office correspondence
• Maintain collection of office supplies and ensure the office environment is organized and efficient
• Assist with tuition records, forms, and other clerical tasks as needed
• Respond to parent inquiries and direct concerns appropriately
• Uphold confidentiality and professionalism in all interactions
• Support the school’s mission by modeling Catholic values
• Perform all other duties as assigned

• Prior office or administrative experience, preferably in a school setting
• High school diploma required; associate’s or bachelor’s degree preferred
• Willingness to support the mission of Saint Anselm Catholic School and Catholic education
• Proficiency in office software (Google Workspace, Microsoft Office, student information systems such as FACTS or similar)
• Strong organizational, communication, and interpersonal skills
• Ability to multitask, prioritize, and meet deadlines in a fast-paced environment
• Experience handling confidential information with discretion
• Ability to work collaboratively with faculty, staff, parents, and parish community

• Sitting, standing, and walking for extended periods of time
• Dexterity of hands and fingers to operate assigned equipment and a computer keyboard
• Hearing and speaking to exchange information in person and by phone
• Reaching overhead and above shoulders to retrieve files and materials
• Bending at the waist, kneeling, or crouching to file materials
• Occasionally lift and/or move up to 25 pounds
• Seeing to read a variety of materials

This position is centered in an indoor school office environment, in a team-centered office. There is a constant need for multitasking and demand to flexibly support interruptions and unexpected situations.

Saint Anselm Catholic School is an equal opportunity employer that makes decisions regarding employment based on merit, qualifications, and abilities without regards to race, color, national origin, or any other protected status.