AP Coordinator

Job Description Summary Statement / Position Overview

As an Accounts Payable Coordinator, you will leverage your skills to ensure accurate and timely payments to our vendors. Collaborate with a dynamic team of professionals, including the AP Manager, Accounting Managers, and departments such as Shipping and Receiving. This role requires strong relationship‑building skills and the ability to thrive in a fast‑paced environment.

• Perform a three‑way match of purchase orders, packing slips, and vendor invoices to minimize discrepancies.

• Process all invoices promptly, ensuring accuracy in authorization, account numbers, and other necessary details by coordinating with department heads.
• Manage wire, utility, and cash‑in‑advance (CIA) payment clearing for assigned company codes.
• Participate in the monthly closing process by ensuring all invoices are posted in line with the monthly calendar.

• Conduct reconciliation of vendor statements regularly to identify and address potential issues proactively.
• Interact with internal teams and external vendors to resolve invoice and payment discrepancies efficiently.

• Respond to internal and external email inquiries through the shared Accounts Payable mailbox in a timely and professional manner.

• Perform additional duties as assigned to support the AP team and meet operational needs, showcasing flexibility and teamwork.
• Solid understanding of all accounting functions, with a focus on the accounts payable process.
• Familiarity with the purchasing cycle.
• Good mathematical skills.
• Excellent written and verbal communication skills.
• Experience with SAP is highly preferred.

• Paid time off
• 401 K retirement with company match
• Training and development

Hollingsworth provides equal opportunity in employment, maintains a diverse workforce, and prohibits all forms of unlawful discrimination and harassment. All employment decisions, policies, and practices will comply with applicable federal, state, and local anti‑discrimination laws and regulations. We intend to maintain a work environment that is free of harassment, discrimination, or retaliation because of age, race, color, national origin, ancestry, religion, sex, sexual orientation (including transgender status, gender identity, or expression), pregnancy (including childbirth, lactation, and related medical conditions), physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed service member status, or any other status protected by federal, state, or local laws.

Hollingsworth is dedicated to the fulfillment of this policy regarding employment including but not limited to recruiting, hiring, placement, transfer, training, promotion, rates of pay and other compensation, termination, and all other terms, conditions, and privileges of employment.

• Hollingsworth does not hire employees who smoke or use tobacco products in states where this restriction is permitted.
• Hollingsworth does not hire individuals who illegal drugs. This includes use of marijuana/cannabis which may be legal locally but is prohibited under US federal law.