Accounts Payable​/Accounts Receivable Specialist

Purchasing / Accounts Receivable Specialist (AP Support)

The Purchasing / Accounts Receivable (AR) Specialist is responsible for managing the full purchase requisition (PR) and purchase order (PO) process, along with supporting customer billing and accounts receivable activities. This role serves as a key operational link between purchasing, accounting, and internal departments to ensure timely procurement, accurate order processing, and effective cash collection.

Accounts Payable support will be required as needed.

• Receive, review, and process purchase requisitions (PRs) for accuracy and approval compliance
• Create, issue, and distribute purchase orders (POs) to vendors
• Ensure PO accuracy, proper coding, and adherence to internal purchasing policies
• Track open POs and follow up with vendors and internal departments
• Maintain organized procurement records and documentation
• Communicate with vendors regarding order status, pricing, and delivery timelines
• Support cost control and purchasing efficiency initiatives

• Generate and distribute customer invoices
• Record and apply incoming payments accurately
• Monitor aging reports and follow up on overdue balances
• Assist with collections activities as needed
• Reconcile customer accounts and resolve billing discrepancies

• Process vendor invoices when needed
• Match invoices to purchase orders and receipts (3-way match)
• Assist with payment processing and vendor inquiries
• Support vendor statement reconciliation

• Assist with month-end close activities as required
• Maintain accurate records and documentation
• Support audits with required backup and reporting
• Communicate across internal departments regarding purchasing and billing matters

• Associate degree in business, accounting, or related field required
• Bachelor's degree preferred but not require
• 1–3 years of experience in purchasing, AR, AP, or administrative/finance support
• Strong attention to detail and organizational skills
• Experience with ERP systems preferred (SAP, Net Suite, or similar)
• Proficient in Microsoft Excel and basic reporting tools
• Strong communication and follow-up skills
• Ability to manage multiple priorities in a fast-paced environment