Administrative & Accounting Assistant

Salary Range: US $17.00 To US $21.00 Hourly

E INC is the parent company of EBlock and EDealer, unifying our approach to products, services, and strategies under one Vision and one Mission: to create the best digital auction and retailing platform in the world by connecting the automotive wholesale and retail experiences. Our brands and their technologies make it easy for a vehicle to move between buyers and sellers throughout its entire ownership lifecycle.

Learn more at (Use the "Apply for this Job" box below)./about

We are seeking a detail-oriented and organized Administrative & Accounting Assistant to join our team. This role is central to the smooth operation of our front office, combining customer-facing communication with accurate financial and transactional record-keeping. The ideal candidate thrives in a fast-paced auction environment and enjoys juggling paperwork, payments, and people all at once.

We offer a competitive pay ($17.00 - $21.00); paid time off; participation in our benefits, 401(k), and life insurance programs; continuous learning; an amazing culture; and so much more!

Schedule:

Monday - Friday

• Process buyer and seller payments accurately, including cash, check, wire, and ACH transactions
• Greeting and assisting buyers, sellers, dealers, and other visitors in a professional and courteous manner
• Process and reconcile floorplan transactions with lending institutions, ensuring timely payoffs and accurate account status
• Prepare and review vehicle title paperwork, including verifying accuracy, tracking missing or incomplete titles, and coordinating with the DMV/Secretary of State as needed
• Investigate and resolve financial discrepancies between buyer/seller accounts, floorplan companies, and internal records
• Maintain organized, audit-ready transaction records for all sales, purchases, and payments
• Respond to customer inquiries via phone, email, and in person regarding payments, titles, and account balances
• Support daily reconciliation of auction sale results against accounting records
• Assist with light bookkeeping tasks, including data entry, invoicing, and filing
• Collaborate with sales, lot, and management staff to ensure accurate and timely completion of transactions
• Maintain confidentiality of financial and customer information in accordance with company policy

• Minimum high school diploma or equivalent
• 1+ years of experience in an administrative, accounting, or customer service role
• Strong attention to detail and accuracy, especially with financial data and legal documents
• Experience in automotive, auction, or dealership administration (an asset)
• Proficiency with Microsoft Office (Excel, Outlook, Word)
• Excellent verbal and written communication skills
• Ability to multitask and stay organized in a fast-paced, high-volume environment
• Bookkeeping or accounting coursework/certification (an asset)

• Competitive pay
• 401k/RSP programs
• Paid time off
• Flexible working environment
• And an amazing culture to top it all off!

At E INC, in the spirit of pay transparency, we are excited to share our base pay as it is one part of our total compensation package and is determined within a range. The base pay range for this full-time position is $17.00 - $21.00, and this role may be eligible for discretionary bonuses or commission payments. Your base pay will depend on your skills, qualifications, experience, and location.

In addition, our ranges are determined by role, level, and location.

E INC is committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If contacted for an employment opportunity, please advise Human Resources if you require accommodation.

E INC is an equal opportunity employer and affirmatively seeks diversity in its workforce. E INC recruits qualified applicants and advances in employment its employees without regard to race, color, religion, gender, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, disability, genetic information, ethnic or national origin, marital status, veteran status, or any other categories protected by law.

E INC takes cybersecurity seriously. E INC will only reach out to candidates via our Application Tracking System ADP, Linked In, and Indeed, through company accounts. E INC does not require bank information, date of birth, social identification information, or upfront fees as part of our application process.

As part of our recruitment and hiring process, E INC may use automated tools including artificial intelligence (AI) to support the screening and evaluation of applicants. AI tools support human decision-making and do not replace individualized review by our hiring team. E INC is committed to using these technologies responsibly and in compliance with applicable laws and regulations, and we regularly assess our processes to promote fairness, objectivity, and data protection.