Legal Administrative Coordinator

Legal Administrative Coordinator (The Calm in the Chaos)

Do you thrive on organization, precision, and keeping things running smoothly behind the scenes? Do you secretly love a well-labeled folder and a perfectly formatted document? If so, you might be exactly who we’re looking for.

Our growing legal team is searching for a Legal Administrative Coordinator who can juggle deadlines, manage details, and bring a sense of order to a fast‑paced environment. This isn’t just about paperwork, it’s about being an essential part of a team that values professionalism, trust, and sharp thinking.

• Manage and maintain attorney calendars in accordance with internal Calendar Management Best Practices.
• Coordinate attorney communications with clients, courts, and opposing counsel, including scheduling hearings, settlement discussions, and other case‑related meetings to ensure timely and professional engagement.
• Proactively monitor and adjust scheduling to maintain optimal calendar coverage.
• Serve as the primary point of contact for attorney availability, scheduling updates, and integration of meetings across teams.
• Oversee the intake and routing of all incoming and outgoing correspondence (fax, email, phone, and postal mail), ensuring timely and accurate distribution across departments.
• Review and verify incoming documentation for accuracy and completeness; input and confirm relevant data within the company’s CRM system.
• Handle sensitive and high‑level client communications with professionalism, discretion, and a solutions‑focused approach.
• Conduct client outreach to provide status updates on litigated matters and ensure ongoing engagement.
• Promote interdepartmental collaboration by facilitating efficient communication and coordination of tasks between legal, operations, and support functions.
• Confirm court receipt and acceptance of filings via email or phone, update the CRM accordingly, and relay status updates to key stakeholders.
• Collaborate with Case Managers and Coordinators to ensure all filing requirements are fulfilled prior to attorney review or involvement.
• Attend company meetings and events.
• All other duties as assigned.

• High school diploma or GED required.
• Minimum of 2 years of experience as a Legal Assistant or in a similar legal administrative role.
• Proficiency with Microsoft Office (Word, Excel, Outlook) and familiarity with case management or CRM systems.
• Demonstrated ability to manage multiple calendars, coordinate scheduling across teams, and handle correspondence efficiently.
• Strong written and verbal communication, with the ability to interact professionally with clients, attorneys, courts, and internal stakeholders.
• Exceptional accuracy in reviewing documentation, inputting data, and ensuring compliance with organizational standards and Best Practices.
• Ability to prioritize workload, manage deadlines, and maintain accurate records in a fast‑paced, high‑volume environment.
• Experience handling sensitive client information and confidential legal matters with integrity and discretion.
• Proactive, solutions‑oriented, and able to work collaboratively across multiple departments to support attorneys and legal operations.

• Associate’s degree in paralegal studies, Business Management, or a related field.
• Experience using Salesforce.
• Prior experience in litigation support or high‑volume legal operations, with familiarity managing attorney calendars, court filings, and legal correspondence.
• Understanding of internal Calendar Management Best Practices, filing procedures, and administrative workflows in a legal setting.
• Strong professional written and verbal communication skills, with experience interacting with attorneys, clients, and courts.
• Proven ability to manage multiple priorities, meet deadlines, and maintain accuracy in a fast‑paced environment.
• Demonstrated ability to anticipate challenges, elevate issues appropriately, and implement efficient solutions.
• Ability to work cross‑functionally, support team members proactively, and contribute to process improvements.

• Medical, dental, and vision insurance.
• 401(k) with employer match.
• Paid time off, company…