Project Coordinator

Job Description

The Project Coordinator will provide administrative support with project documents and utilization. They will assist the Project Manager and/or Lead Architect/Engineer to coordinate the document release schedule and team deliverables. They will be the final check for all outgoing controlled documents.

• Coordinate and manage the Document Release on a Project, as well as the Project Close‑out and dead filing (if applicable)
• Package, provide review and final quality assurance, and assist in distribution of outgoing Document Releases.
• Assist and maintain the Design RFI, ASIs and other project‑related logs, making sure they are up‑to‑date and complete. Also coordinate with contractors for implementation and adherence to the submittal and RFI process.
• Primary recipient of incoming and outgoing data exchanges on major projects
• Primary recipient, distributor and point of contact for Construction Administration documents and correspondence, including submittals and RFIs.
• Assist in coordinating project meetings, requests, calendar and distribution to project teams, as well as assist in maintaining the Teams pages for projects (internally)
• Create project contact sheets, email groups, initial project files and rules for project email correspondence.
• Report any process violations or recommendations from the team to the Team Lead, Lead Project Coordinator, Project Manager and/or Director of VDC and Quality.
• Perform other tasks as required such as back‑up for other Project Coordinators when unavailable/overloaded.
• Provide training on an as‑needed basis to those in a similar role and/or those who may be covering during an absence.
• Assist PM with Meeting Minutes and ISSUES creation and management.
• Coordinate and set up internal and external QA/QC Bluebeam review sessions, manage the review process, collect and track comments, and coordinate with the project team to ensure responses are provided and documented.
• Assist in coordinating project kick‑off meetings and assist with completion and distribution of the PPG to the project team.

Education Associates degree or higher in a Construction or Quality related field preferred

Experience 0‑2 years in an administrative capacity, preferably in an A/E or Construction firm

• Proficient user of Bluebeam, Microsoft Office, especially Excel and Word, Microsoft Teams and BIM
  360/ACC.
• Highly organized
• Excellent verbal and written communication
• Great problem solver
• Good people skills

• This position requires the ability to perform the essential job functions contained in this job description. These include, but are not limited to, the following requirements:
• Ability to spend most of a workday sitting or standing while working on computer at the worksite
• Reasonable accommodations will be made for otherwise qualified applicants unable to fulfill one or more of these requirements.

Ghafari Associates is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all applicants and employees without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable federal, state or local laws. As a federal contractor, Ghafari Associates maintains affirmative action programs for individuals with disabilities and protected veterans in accordance with applicable laws.