Scheduler​/Operations Coordinator; Part Time - Dearborn, MI

Job Summary

Do you have scheduling and office management experience? Do you want to help children thrive? If you said yes, come and join our admin team supporting passionate behavior therapy professionals as they provide treatment to children and families in our community! As the Operations Coordinator for our Dearborn clinic, you will assist the Clinical Director in managing the administrative functions that keep our services running smoothly!

Make a difference in the lives of children and the staff who support them daily!

Part‑time availability required. Monday‑Friday 7:15 am‑12:15 pm | Saturday 10 am‑2 pm (as needed).

Daily Duties:

• Opening building
• Scheduling assistance (experience required)
• Daily call outs (due by 8:15 am)
• Intake assistance
• Authorization assistance
• Answers scheduling emails pertaining to DWINH, Intake or Auths

Weekly Duties:

• Audit DWINH OPS forms
• Audit Patterns East Excel Sheets

• Partners with Operations Managers for drive folder and file organization
• Evaluate, report and correct risks/compliance concerns
• Work with other departments for timely paperwork and task completion
• Assists in the completion of accreditation tasks and responsibilities
• Completes work accurately and timely, meeting deadlines

• Provide excellent customer service to clients, external and internal business partners
• Maintains office supply inventory as needed
• Maintains a presentable environment for clients, families, and staff including daily sanitation and upkeep as needed
• Completes or assists in the completion of client file requests
• Partners with the Client Service Management team to assist in gathering paperwork requests (authorizations, consents, Explanation of Benefits, etc.)

• Maintains positive, productive, and collaborative working relationships with staff, clinical team, management, and customers including families and third party stakeholders.
• Maintains confidentiality of Personal Health Information (PHI) and other privileged information.
• Performs other responsibilities as assigned.

• High School Diploma required;
  Preferred:
  Bachelor's degree in a relevant field (e.g., psychology, social work, business administration).
• Experience or interest working with individuals with disabilities, preferred.
• Reliable means of transportation, required.
• Experience in an administrative role, preferred.
• Effective communication skills, both oral and written.
• Proficient in reading and mathematical skills.
• Familiarity with electronic devices, i.e., tablets, cell phones, computers.
• Effective problem solving and critical thinking skills.
• Ability to self‑motivate and self‑manage.
• Completion of First Aid and CPR training within 30 days of hiring, required.
• Background and fingerprint clearance, required.
• Cleared TB test, where required.

• Access to National University with 15% discounted rates towards coursework.
• Employee Assistance Program (EAP) (available to all employees).
• Health/vision/dental insurance (eligible employees).
• 401(k) plan (both part‑time and full‑time eligible).
• Earned PTO (full‑time employees).
• Generous Employee Referral Program.

We build a nationwide community of compassionate individuals for one purpose: to serve others selflessly. Children and adults with behavioral needs deserve empathetic and functional ABA support from dedicated professionals. Patterns is a center‑based, in‑home, and school provider of behavioral services to families with children diagnosed with ASD and other developmental disabilities. We are currently expanding our services and looking for career‑minded, experienced ABA Superheroes to join our team.

Our professional, ethical, structured, respectful, caring, and fun work environment supports your career goals.