Long-Term Sub-Elementary Clerk II-PM-Erie

Job Description

Performs a wide variety of clerical support services to assist the efficient operation of the assigned elementary school office while maintaining confidentiality.

• Greets community, staff and students to the office; uses proper business etiquette to answer telephone calls and emails.
• Assists in processing student registrations.
• Assists in maintaining student records and immunization/health records.
• Records student daily attendance and runs appropriate reports.
• Tabulates daily lunch counts and submits them to the central kitchen.
• Disburses medication to students.
• Monitors sick and injured students.
• Assists in creating student programs, awards, certificates, newsletters, etc.
• Schedules and processes building use requests.
• Distributes incoming mail and prepares outgoing mail.
• Operates office machines (photocopiers, scanners, computers, printers, calculators, fax, voicemail, telephone).
• Communicates with customers, employees, students, and other individuals to answer questions, disseminate or explain information, and address complaints.

The above statements are intended to describe the general nature and level of work being performed by a person in this position. They are not to be construed as an exhaustive list of all duties that may be performed.

High school diploma or equivalent.

• No previous clerical experience required.
• One year of related experience providing clerical support in an office setting preferred.

• Basic math.
• Principles and processes for providing customer service.
• Administrative and clerical procedures and systems such as word processing, spreadsheets, file and record management, form design, and other office procedures.
• English language structure, spelling, composition rules, and grammar.

• Read and interpret district policies, guidelines, and regulations.
• Participate in training classes.
• Write routine reports and correspondence.
• Interpret instructions furnished in written, oral, diagram or schedule form.
• Learn different software systems.
• Multi‑task, be organized, meet deadlines, and work in a fast‑paced environment.
• Work cooperatively with teachers, community, students, and staff.
• Read, write, and communicate effectively in English to perform essential job duties.

• Word processing 40 wpm.
• Data entry 6,000 strokes per hour, 95% accuracy.
• Familiarity with word processing programs.
• Basic math skills.
• Good verbal and written communication skills.
• Customer service skills.
• AS400 (preferred).
• Power School (preferred).

Keyboarding, data entry, word processing, basic math, alpha filing, customer service, and proofreading are required. Basic AS400 and basic Power School are preferred.

Employee is regularly required to sit, use hands, talk and hear. Occasionally required to stand, walk, reach, stoop, kneel, crouch, or crawl. Occasional lifting or moving of up to 30 pounds. Specific vision: close vision and ability to adjust focus for computer use.

Noise level moderate to loud.

Elementary Clerk II, FLSA:
Non‑Exempt. Reports to Principal and Assistant Principal.

It is the policy of Chippewa Valley Schools not to discriminate on the basis of race, color, sex (including but not limited to sexual orientation, gender identity), religion, national origin or ancestry, age, disability, height, weight, genetics, or marital status in its programs, services, activities, or employment. Inquiries related to nondiscrimination policies, questions, concerns or to file a complaint should be directed to:
Civil Rights and Title IX Coordinator, Director of Human Resources, Chippewa Valley Schools Administration, 19120 Cass Avenue, Clinton Township, MI 48038. Phone: 586‑723‑2090. Email: ablanchard.mi.us. Nondiscrimination inquiries related to disability should be directed to:
Section 504 Coordinator, Director of Special Services, same address. Phone: 586‑723‑2180. Email: tkoch.mi.us. Civil Rights and Title IX inquiries can also be directed to the Department of Civil Rights at (800)482‑3604 or MDCRservicecenter.