Workplace Coordinator

Workplace Coordinator

We are looking for an experienced and service-focused Workplace Coordinator to support day-to-day front desk and workplace hospitality needs in Michigan. This contract position is designed for on-call coverage, making it a strong fit for someone who is adaptable, detail-oriented, and comfortable stepping into a fast-paced office environment as needs arise. The ideal candidate brings a welcoming presence, strong communication skills, and the ability to stay composed while assisting employees, guests, and onsite teams.

This is an ON-CALL FLOATER position.

Responsibilities:

• Welcome visitors and employees with a detail-oriented, approachable demeanor while serving as a primary point of contact at the front desk.
• Manage incoming calls, respond to routine questions, and direct requests to the appropriate contacts in a timely manner.
• Provide workplace hospitality support by preparing refreshments, arranging food and beverage service for meetings, and clearing items afterward.
• Maintain coffee and beverage stations by refreshing supplies, operating equipment, and completing basic cleaning tasks as needed.
• Handle administrative support duties such as scanning documents, organizing materials, and assisting with general clerical work.
• Coordinate with onsite teams to provide coverage during urgent or short-notice staffing needs, including occasional same-day requests.
• Use workplace tools such as Microsoft Office and communication platforms to support daily operations and share updates effectively.
• Participate in onsite training and follow established workplace procedures to ensure a consistent guest and employee experience.