Program Coordinator

Job#: 3044481

Hybrid On-Site Dearborn MI 4 Days

12+ Month Contract

$40-65/HR

The Program Coordinator supports the planning and execution of leadership events and governance forums within the Enterprise Technology (ET) organization. This role partners with project leads to coordinate cross-functional activities, manage documentation, support event logistics, and help ensure team initiatives remain on track.

Employees in this role plan and support projects and programs while working with cross-functional teams across various business functions, including Human Resources, Marketing, Legal, Finance, Sales, and Technology.

• Develop project plans and define project/program scope, goals, and deliverables aligned with organizational objectives.
• Support planning and execution of leadership events, governance forums, Town Halls and All Hands meetings.
• Coordinate cross-functional activities to ensure alignment across teams and departments.
• Facilitate collaboration between internal teams and external vendors through efficient, streamlined processes.
• Assist with venue logistics, audio-visual coordination, attendee management, and event communications.
• Serve as a point of contact during live events, assisting with room setup and on-site logistics to ensure a seamless experience for attendees and leadership.
• Coordinate with business partners to align schedules and support enterprise-wide event planning efforts.
• Assist in creating and managing agendas for recurring governance forums and leadership meetings.

• Track project timelines, milestones, action items, and deliverables across multiple work streams.
• Identify schedule risks and work collaboratively to support mitigation efforts.
• Provide flexible administrative and operational support during peak event periods and changing business needs.
• Maintain project documentation, reporting materials, and governance records.
• Ensure project and program objectives are completed within agreed scope, timelines, budgets, and allocated resources.

• Effectively communicate project status, updates, risks, and progress to stakeholders across multiple organizations and teams.
• Partner with senior leaders, executive support staff, and cross-functional teams to facilitate successful program execution.
• Deliver accurate analysis and reporting, presenting information in a clear and concise format for meetings, presentations, and reviews.

• Support problem-solving and continuous improvement initiatives across programs and events.
• Identify risks and assist in developing mitigation plans to ensure timely project execution.
• Serve as a resource and subject matter contributor within assigned business areas, including Human Resources, Marketing, Legal, Finance, Sales, and Technology.

• Event Planning
• Communications
• Employee Engagement
• Administration
• Microsoft Office Suite
• Strong organizational and coordination skills
• Excellent verbal and written communication skills
• High attention to detail
• Ability to manage multiple priorities simultaneously
• Cross-functional stakeholder support
• Professional presence when interacting with senior leadership

• Experience with Microsoft Copilot
• Experience with Open Code AI tools

• Associate level experience with 2+ years of related experience
• Previous experience in program or project coordination, cross-functional stakeholder support, or event logistics within a large corporate environment
• Experience coordinating activities across multiple business functions to support shared goals and timelines
• Strong proficiency with Microsoft 365 applications, including:
• Outlook
• Teams
• Share Point
• Power Point
• Excel
• Copilot
• Familiarity with task and milestone tracking tools such as:
• Microsoft Planner
• Share Point
• Experience supporting project timelines, deliverables, and documentation management
• Exceptional attention to detail with the ability to track multiple work streams, deliverables, and timelines simultaneously

• Experience using Microsoft Copilot and/or Open Code AI tools

• Bachelor's Degree

• Collaborative Spirit:
  Ability to work effectively within a team environment while supporting project leads and partnering with administrative and business stakeholders.
• Operational Discipline:
  High degree of accuracy in managing agendas, documentation, action items, and project tracking.
• Proactive Coordination:
  Ability to anticipate logistical needs, identify risks, and coordinate mitigation activities before issues arise.
• Professionalism:
  Ability to maintain a polished, professional presence when engaging with senior leaders and executive support teams.
• Organization:
  Strong capability to manage multiple concurrent initiatives while meeting deadlines and maintaining quality.

• Everforth Apex offers a range of supplemental benefits, including medical, dental,…