Project Coordinator

Program Coordinator, Enterprise Technology Position Summary The Program Coordinator supports the planning, coordination, and execution of key leadership events, governance forums, and strategic initiatives within the organization. This role partners closely with program leads, executive leadership, business stakeholders, and administrative teams to ensure successful delivery of cross-functional programs, events, and operational activities. The ideal candidate is highly organized, detail-oriented, collaborative, and capable of managing multiple priorities in a fast-paced corporate environment.

• Support the planning and execution of enterprise-wide leadership events, including Town Halls, All Hands meetings, governance forums, and executive sessions.
• Assist with venue logistics, audio-visual coordination, attendee management, communications, and event preparation activities.
• Serve as an on-site point of contact during live events, ensuring smooth execution and resolution of logistical issues.
• Coordinate with administrative teams and business partners to align schedules, resources, and event requirements.
• Assist in developing and managing agendas, meeting materials, presentations, and documentation for leadership meetings and governance forums.

• Support the development and maintenance of project plans, timelines, milestones, and deliverables aligned to organizational objectives.
• Coordinate activities across multiple business functions, including Human Resources, Marketing, Legal, Finance, Sales, and Information Technology.
• Track project progress, monitor action items, and identify potential schedule or resource risks.
• Partner with project leads to facilitate efficient collaboration among internal teams and external vendors.
• Help ensure projects and programs are delivered within agreed scope, timelines, budgets, and resource allocations.

• Maintain accurate documentation, meeting notes, governance records, and program repositories.
• Develop status reports, dashboards, and presentations that clearly communicate project progress and key metrics.
• Provide data analysis and reporting to support leadership reviews, business decisions, and continuous improvement efforts.
• Assist in identifying process improvement opportunities that increase operational efficiency and stakeholder engagement.

• Communicate effectively with stakeholders at all organizational levels, including senior leadership and executive support teams.
• Facilitate collaboration across departments to support shared goals, priorities, and timelines.
• Escalate risks, dependencies, and issues appropriately while helping coordinate mitigation plans.
• Maintain a professional and customer-focused approach when supporting leaders, teams, and event participants.

• Provide flexible support during high-volume event cycles and peak business periods.
• Assist with scheduling, resource coordination, action-item tracking, and follow-up activities.
• Support governance processes and ensure timely completion of assigned deliverables.

• Bachelor's Degree required.

• Minimum 2+ years of professional experience in program coordination, project coordination, event management, administrative operations, or related business support functions.
• Experience supporting cross-functional initiatives in a large corporate environment.
• Experience coordinating activities across multiple departments and stakeholder groups.
• Proven ability to manage multiple priorities, timelines, and deliverables simultaneously.

• Event Planning and Coordination
• Business Communications
• Employee Engagement
• Administrative Support
• Microsoft Office Suite
• Project and Program Coordination
• Stakeholder Management
• Organizational and Time Management Skills
• Problem Solving and Risk Management
• Attention to Detail

• Proficiency with Microsoft 365 applications, including:
  • Outlook
  • Teams
  • Share Point
  • Power Point
  • Excel
  • Microsoft Copilot
• Familiarity with project and task management tools such as:
  • Microsoft Planner
  • SharePoint Lists
  • Other milestone and workflow tracking tools

• Experience supporting leadership events, executive meetings, or governance forums.
• Experience with Microsoft Copilot and/or Open Code AI tools.
• Exposure to project management methodologies and best practices.
• Experience working within an Enterprise Technology or Information Technology organization.

• Collaborative Mindset:
  Works effectively with cross-functional partners and supports team success.
• Operational Discipline:
  Demonstrates exceptional accuracy, organization, and follow-through.
• Proactive Coordination:
  Anticipates needs, identifies risks early, and takes action to prevent issues.
• Professionalism:
  Maintains composure and credibility while interacting with sr leaders and stakeholders.
• Communication Excellence:
  Effectively communicates…