Student Activities Associate Job Dearborn area,Michigan USA,Education / Teaching

Student Activities Associate – Henry Ford College

Henry Ford College presents an opportunity for a Student Activities Associate. Under the supervision of the Director of Student Activities, the Student Activities Associate is primarily responsible for club coordination and administrative duties, supporting the services and functions provided by the Office of Student Activities, and assisting with the development, coordination, implementation, and promotion of student clubs. The role models outstanding customer service and utilizes effective communication skills to provide assistance and accurate information to students, faculty, staff, and community members.

The position also facilitates and coordinates special projects requiring independent judgement and critical analysis, gathers data, analyzes it, and produces reports employed in decision-making at department and college-wide levels.

Hours:

40 hours per week (8:00 am–4:30 pm, Monday through Friday). Ability to work evening and weekend hours is required.

Key Responsibilities

Respond to student inquiries regarding HFC student clubs, activities, programs, and services, and connect students with appropriate campus resources.

Follow up with prospective club members to encourage participation and engagement in student organizations and activities.

Present information to individuals and groups in person and through virtual platforms such as Microsoft Teams and Zoom.

Remain current on HFC programs, policies, and procedures.

Monitor and maintain club room spaces, supplies, and overall appearance.

Support the formation, organization, revitalization, advising, and leadership development of student clubs, including meeting facilitation and organizational support.

Assist with the planning, coordination, implementation, and evaluation of student club programs, activities, events, leadership initiatives, and campus engagement efforts.

Coordinate evening and weekend programming for student clubs and activities.

Plan and coordinate club recruitment, volunteer recruitment, promotional, and campus engagement initiatives.

Assist student clubs with event planning, vendor paperwork, reservations, and other organizational processes.

Develop and maintain promotional and communication materials, including newsletters, social media, webpages, flyers, presentations, bulletin boards, LED signage, and other marketing content.

Take photos of student club events and maintain promotional displays and showcases.

Collaborate with campus departments and personnel to promote student engagement, club activities, and advisor recruitment.

Maintain accurate records, files, contact lists, calendars, inventories, and office supplies.

Monitor office technology and submit work orders for repairs and installations as needed.

Assist with departmental initiatives, policies, procedures, the student handbook, and special campus events such as Welcome Back Days and voter registration drives.

Perform general administrative and office support duties, including answering phones, processing mail, scanning and filing documents, and preparing printed materials.

Attend staff, student club, and college meetings as scheduled.

Perform other related duties as assigned.

Qualifications

Minimum of a bachelor’s degree from an accredited institution in student personnel, leadership development, or an appropriate field, or an equivalent combination of education and experience.
Minimum of three (3) years of relevant experience, including one of the following: experience working in a post‑secondary institution with a Student Activities or student services department; or experience working in an environment with a focus on event planning, student groups, customer service, and office management.

Position‑Specific Core Competencies

Customer Service – Works with students, faculty, staff, and guests to assess their needs, provide information or assistance, resolve their problems, or satisfy their expectations; knows about available products and services; delivers high-quality services; is committed to continuous improvement.
Club Coordination and Planning – Collaborates closely with all student groups to foster a culture of teamwork,…