Corporate Administration & HR Coordinator Job Dearborn area,Michigan USA,HR/Recruitment

We are looking for a Corporate Administration & HR Coordinator who will provide Human Resources (HR) and administrative support to employees, the HR team, and corporate leadership. This position serves as a key point of contact for employees and supports day-to-day HR administration, employee engagement, volunteer activities, and general office and site needs.

This role offers a wide variety of work, people interaction, and opportunities to make a positive impact. It is a great fit for someone with strong administrative skills, sound judgment, positive energy, and an interest in growing HR knowledge and creating a positive employee experience.

This is an onsite position at our corporate office and packaging operations facility in Dearborn, MI.

KEY JOB RESPONSIBILITIES

Provide a welcoming, supportive, and customer-focused experience for employees, visitors and external contacts.
Serve as a first point of contact for routine HR questions and employee needs, escalating sensitive, complex, or confidential matters to the HR Manager or appropriate HR team member.
Maintain employee files, HR records, and other HRIS information.
Prepare and maintain HR documents, forms, reports, phone lists, handbooks, and other materials.
Create employee badges and assist with facility access.
Create and maintain local and company wide digital signage.
Organize and coordinate employee engagement activities and celebrations.
Coordinate company volunteer efforts, including facilitating the volunteer coordinator network, reporting progress toward volunteerism goals, and building meaningful partnerships with local organizations.
Coordinate food, supplies, setup, and other logistics for meetings and events.
Order and maintain supplies and corporate kitchen inventory.
Support employees and executives with travel, mailings, invoices, and other administrative needs.
Perform other administrative duties as assigned.

CORE SKILLS & COMPETENCIES

Employee Support & Customer Service

Build trust through professionalism, approachability, and consistent follow-through.
Use good judgment to recognize when questions or concerns require additional HR support.

HR Administration & Records Accuracy

Demonstrate accuracy, discretion, and attention to detail when handling employee information.
Organize information clearly and maintain reliable documentation practices.

Communication & Coordination

Plan ahead, manage details, and keep stakeholders informed so activities run smoothly.
Communicate clearly with employees, HR team members, managers, vendors, and local organizations.

Volunteerism & Employee Engagement

Champion employee involvement by encouraging participation and supporting a positive workplace culture.
Use initiative and relationship-building skills to strengthen community and employee connection.
Plan and implement existing and fresh new ideas to engage employees and build a positive workplace culture.

Technology & Digital Tools

Use Microsoft Office, HRIS systems such as Dayforce, digital signage tools, and basic reporting tools.
Learn and apply systems and tools efficiently to improve communication and administrative support.

Organization & Confidentiality

Manage multiple priorities, follow through on details, and protect confidential employee information
Stay positive, dependable, solution-focused, and comfortable supporting a diverse employee population

MINIMUM QUALIFICATIONS

Experience in HR, office administration, or a related field
Strong Microsoft Office skills, including Word, Excel, PowerPoint, Teams and Outlook
Ability to organize work, meet deadlines, and support multiple administrative priorities
Ability to communicate professionally with employees, leaders, vendors, and external contacts, including those with limited English language proficiency
Ability to handle confidential information appropriately
HRIS (e.g., Dayforce) experience is a plus

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