EHS Specialist - Driver Safety & DOT Compliance

Position Summary

The EHS Specialist – DOT Compliance is responsible for developing, implementing, and overseeing environmental, health, and safety programs with a specialized focus on fleet safety, Department of Transportation (Use the "Apply for this Job" box below). and commercial motor vehicle (CMV) operations. This role ensures total compliance with Federal Motor Carrier Safety Regulations (FMCSR), State DOT regulations, and International Fuel Tax Agreement (IFTA) requirements while championing a culture of driver safety and operational excellence.

This is an office and field-based role (approx. 60% in-office and 40% in the field) with up to 30% travel required.

1. DOT Regulatory Compliance

• Oversee and maintain company compliance with Federal Motor Carrier Safety Administration (FMCSA) and state-specific Department of Transportation  driver qualification files (DQFs), including pre-employment background checks, Motor Vehicle Records (MVR) reviews, medical examiner certificates, and drug/alcohol testing programs.
• Monitor Hours of Service (HOS) compliance, analyze Electronic Logging Device (ELD) data, identify violations, and execute corrective action plans.

2. Driver Safety & Training

• Facilitate onboarding and ongoing driver safety training programs (defensive driving, cargo securement, pre/post-trip inspections, hazardous materials).
• Conduct incident and accident investigations involving fleet vehicles; perform root-cause analysis and establish corrective/preventive actions (CAPA).
• Monitor telematics and safety camera data (e.g., speeding, hard braking, distracted driving) to coach drivers and administer driver safety recognition or remediation programs.
• Conduct regular fleet safety audits, ride a-longs, and road risk assessments.

3. Vehicle Administration, Titles, & Permitting

• Manage full lifecycle administration for fleet vehicles, including registrations, titles, license plates, and renewals across multiple jurisdictions.
• Assist with International Registration Plan (IRP) licensing and International Fuel Tax Agreement (IFTA) filing, quarterly reporting, and recordkeeping.
• Ensure all vehicles maintain valid oversize/overweight permits, Haz Mat permits, and state-specific highway use tax filings as required.
• Collaborate with maintenance teams to ensure Driver Vehicle Inspection Reports (DVIRs) and annual periodic vehicle inspections are fully completed and documented.

4. General EHS & Risk Management

• Maintain safety metrics, including DOT Recordable Incident Rates, CSA scores, and telematics performance trends; present quarterly reports to leadership.
• Assist with site-level health and safety management, including facility safety inspections, hazard assessments, and Workers' Compensation claims management associated with fleet incidents.

• Education: Bachelor’s degree in Occupational Health and Safety, Transportation/Logistics Management, Environmental Science, or a related field (or equivalent combination of education and direct compliance experience).
• Experience: 3–5 years of direct experience managing DOT compliance, fleet safety, and/or commercial vehicle administration.
• Technical Knowledge:
  • Extensive knowledge of FMCSR, DOT, Motor Vehicle Codes
  • Experience with ELD, Dashcam, and Telematics platforms preferred
  • Hands-on knowledge of IFTA, IRP, state vehicle registrations/titling, and registration processes preferred
• Skills: Must have strong communication skills, conflict-resolution skills with the ability to coach drivers constructively, proficient with online platforms. A working knowledge of Google based applications is preferred.

• Combination of office environment, vehicle inspection bays, and outdoor field/yard…