Accounts Payable​/Accounts Receivable; AL, Decatur

Overview

Accounts Payable / Accounts Receivable (AL, Decatur). We are seeking a detail-oriented and organized Accounts Payable/Accounts Receivable Specialist to join our office team. The ideal candidate will be responsible for managing the company's accounts payable processes, ensuring accurate and timely payment of invoices, and maintaining strong vendor relationships. This role supports the financial health of the organization by handling expense processing, reconciliations, and compliance with accounting standards.

• Process and verify vendor invoices for accuracy, completeness, and compliance with company policies and procedures.
• Match invoices to purchase orders and receiving documents, resolving discrepancies with internal departments or vendors.
• Prepare and execute payment runs via check, ACH, wire transfer, or other methods, ensuring all payments are made on time to avoid late fees.
• Maintain accurate records of all accounts payable transactions in the accounting system (e.g., Quick Books, SAP, or similar ERP software).
• Reconcile vendor statements and accounts payable sub-ledger to the general ledger on a monthly basis.
• Assist with month-end and year-end closing processes, including accruals and reporting.
• Handle vendor inquiries, negotiate payment terms when necessary, and build positive relationships with suppliers.
• Monitor and track expenses, identifying opportunities for cost savings or process improvements.
• Ensure compliance with tax regulations, including 1099 reporting and sales/use tax calculations.
• Support internal audits by providing documentation and explanations for accounts payable activities.
• Collaborate with the procurement and receiving teams to streamline invoice processing workflows.
• Perform other ad-hoc duties as assigned by the finance leadership.

• 2+ years of experience in accounts payable or a similar accounting role.
• Proficiency in accounting software (e.g., Quick Books, Microsoft Dynamics, Oracle) and Microsoft Office Suite, particularly Excel.
• Strong understanding of basic accounting principles, including debits/credits, accruals, and reconciliations.
• Familiarity with tax forms (e.g., W-9, 1099) and regulatory compliance.

• Excellent attention to detail and accuracy in data entry and financial calculations.
• Strong organizational and time-management skills, with the ability to handle high volumes of invoices under deadlines.
• Effective communication skills for interacting with vendors, team members, and management.
• Problem-solving abilities to resolve invoice discrepancies and payment issues.
• Ability to maintain confidentiality with sensitive financial information.
• Adaptability to work in a fast-paced environment and learn new systems quickly.

Five Star Breaktime Solutions is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Qualified applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.

Location - AL, Decatur - AL