Administrative Assistant

Benefits:

• Competitive salary
• Flexible schedule
• Opportunity for advancement

Location: Onsite

Schedule: Monday – Friday | 8:15 AM – 5:00 PM (Central Time)

Pay: $14 – $18/hour (based on experience)

Type: Temp-to-Hire

We are partnering with an innovative software-as-a-service (SaaS) company that is revolutionizing how large healthcare organizations manage their supply chains. Through their proprietary platform,
OTTO
, they provide a centralized system for managing millions in annual supply spend-delivering real-time insights, streamlined processes, and unmatched service.

This is more than just a software company-they combine cutting-edge technology with hands‑on support to help healthcare systems operate more efficiently and effectively.

If you thrive in a fast‑paced environment, love staying organized, and take pride in supporting leadership and operations, this is a great opportunity to grow your career.

As an Administrative Assistant
, you will play a key role in supporting company leadership and ensuring daily operations run smoothly. You'll also be part of the Data Support Team
, gaining hands‑on experience with internal systems and vendor platforms.

• Support executive leadership with scheduling, meeting coordination, and note‑taking
• Manage incoming/outgoing mail, bank deposits, and occasional local errands (mileage reimbursed)
• Retrieve and track vendor invoices and supporting documentation
• Maintain detailed Excel spreadsheets to track purchase orders, missing invoices, and backorders
• Research vendor portals to locate missing data and documents
• Reconcile client orders within the company's software platform
• Communicate and collaborate with internal teams and offshore data analysts
• Assist with additional administrative and operational tasks as needed

We're seeking someone who is highly organized, detail‑driven, and eager to learn in a dynamic environment.

• Experience or exposure to the healthcare industry is a plus
• Advanced proficiency in Microsoft Excel (this is critical to success in the role)
• Strong comfort working in digital environments (online systems, vendor portals, research)
• Experience with Outlook/email management and organization

• Exceptional attention to detail
• Ability to stay focused on repetitive, data‑driven tasks
• Strong work ethic with a positive, team‑oriented attitude
• Coachable, adaptable, and eager to grow
• Able to manage a fast‑paced workload while maintaining accuracy

• Opportunity to work alongside high‑performing leadership
• A supportive, collaborative, and growth‑focused culture
• Exposure to cutting‑edge SaaS technology in healthcare
• Real opportunity for career advancement and long‑term placement
• A company that values excellence, accountability, and teamwork

This company is a true market disruptor
, helping large healthcare organizations rethink how they manage complex, multi‑million‑dollar supply chains. They set a high bar—and in return, they invest in people who are driven, dependable, and ready to grow.

If you're looking for more than just a job—and want a career where your work truly matters we encourage you to apply.