Clerk And Bookkeeper

Secretary / Office Aide and Bookkeeper

This temporary Secretary / Office Aide and Bookkeeper position supports daily office operations by handling administrative tasks, basic accounting functions, and customer interactions. The role suits a reliable, detail-oriented professional with strong organizational skills and a polished, professional demeanor, and it offers the potential to transition into a long-term opportunity based on performance and business needs.

Responsibilities

• Perform accurate data entry to maintain up-to-date records in company systems and spreadsheets.
• Support accounts receivable activities, including recording payments, preparing invoices, and following up on outstanding balances.
• Assist with bookkeeping tasks such as posting transactions, reconciling accounts, and maintaining financial records.
• Provide general clerical and administrative support, including filing, scanning, copying, and organizing documents.
• Handle incoming phone calls with professional phone etiquette, route calls appropriately, and take clear messages.
• Deliver responsive customer service by assisting clients, vendors, and internal staff with inquiries and information.
• Maintain and update inventory records to ensure accurate tracking of supplies and materials.
• Assist with reconciliation of accounts, reports, and other records to ensure accuracy and completeness.
• Use Microsoft Office applications, including Word, Excel, and Outlook, to prepare documents, spreadsheets, and communications.
• Support office operations by prioritizing tasks, managing multiple assignments, and meeting deadlines.
• Collaborate with colleagues and management to ensure smooth daily operations and consistent administrative support.
• Utilize accounting and ERP software such as Quick Books and SAP systems, as applicable, to support financial and operational processes.

Essential Skills

• Demonstrated ability to perform accurate data entry and maintain organized records.
• Experience with bookkeeping or general accounting support, including accounts receivable and invoicing.
• Proficiency in Microsoft Office, including Word, Excel, and Outlook.
• Strong typing skills to produce documents and enter information efficiently.
• Effective customer service skills with a professional and courteous communication style.
• Professional phone etiquette and the ability to handle calls in a calm and organized manner.
• Strong attention to detail and accuracy in both administrative and accounting tasks.
• Ability to multitask and prioritize workload effectively in a busy office environment.
• Solid clerical and administrative support skills, including document preparation and file management.
• Comfort using spreadsheets for Excel analysis and basic reporting.

Additional Skills & Qualifications

• Experience with accounts receivable, bookkeeping, invoicing, or general accounting functions.
• Familiarity with accounting software such as Quick Books.
• Experience using SAP systems or similar enterprise resource planning tools.
• Knowledge of inventory tracking and record maintenance.
• Strong interpersonal skills and the ability to work collaboratively with colleagues and external contacts.
• Ability to learn new systems and processes quickly and adapt to changing office needs.

Why Work Here?

You will join a supportive office environment that values reliability, accuracy, and professionalism, while offering the chance to expand both administrative and accounting skills. This role provides meaningful exposure to a variety of office functions, from customer service to bookkeeping, creating a strong foundation for long-term career growth. The position begins as a temporary assignment with genuine potential to transition into a long-term opportunity for those who perform well and demonstrate commitment.

Work Environment

The role is based in an office setting focused on smooth daily operations and accurate recordkeeping. You will work with standard office tools and technologies, including Microsoft Office (Word, Excel, Outlook), accounting software such as Quick Books, and SAP systems where applicable. The environment requires regular use of phones, computers, and office equipment while collaborating with colleagues and…