Plant Inventory Control Specialist

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This position is responsible for receiving and production reporting for all materials used to manufacture tank cars. They account for the timely receipts of material and explain gains or losses of such material during the inventory cycle counts.

This position reports to the Materials Manager and works closely with the Material Coordinators, Supervisors and other senior level managers regarding parts/materials processing through the system. The incumbent obtains all receiving documentation from the Materials Coordinators daily, inputs data into the accounting ERP system, and ensures material received is added to inventory levels recorded in the system.

Errors or discrepancies in material received versus materials ordered should be brought to the Material Coordinators’ attention when receiving information is entered into the system. All variances must be investigated, researched to identify discrepancies, and corrected to ensure inventory accuracy, which may involve reviewing past documents, contacting suppliers, requesting or performing a spot inventory, etc. When the cause of the variance is found, the Material Manager will determine actions to be taken to correct the problem.

Over time and with experience, this responsibility may be acquired by the incumbent.

Typical inventory reductions in the system occur when production reporting is processed through the system. The incumbent processes daily production reporting along with job creation for manufactured parts. Material adjustments are processed for various reasons to keep inventory accurate, and the incumbent is also responsible for ensuring returned materials are removed from the system and prepared for shipment in a timely manner.

The incumbent interfaces with appropriate personnel to ensure all returns are shipped and documented as required.

The incumbent is responsible for preparing and delivering receiving reports to Accounts Payable daily for the processing and payment of invoices for purchase materials. They also process non-purchase order–related invoices, verifying quantities received and invoiced.

In addition to specific duties, the incumbent ensures efficient department operations by performing all office administration duties related to the materials area, interfaces effectively with plant leadership, Accounting, Material Coordinators, and supervisors, meets internal and external customer expectations, prevents errors, and develops and implements personal quality improvement projects. The incumbent also understands the Responsible Care Management System and actively participates in its activities.

The incumbent is responsible for material records directly associated with completed tank cars and shipments. They ensure car‑specific order releases are sent to appropriate vendors and CID numbers from inventory matches systems prior to tank car shipments. Upon car completion, in coordination with other office personnel, the incumbent prepares the shipment bill of lading (waybill), releases the rail car shipment, and coordinates with material handlers to move tank cars to outbound tracks.

• Ensures receiving data is entered accurately into the applicable accounting system and works with Material Coordinators to ensure all documentation is received
• Ensures return of materials data is entered into the inventory system accurately, and any authorized reduction of inventory to ensure accurate inventory levels in the system
• Ensures production reporting and job creation is completed daily to maintain accurate inventory levels
• Provides accurate receiving reports and summary of daily receipts processed to required personnel
• Ensures correct documentation is submitted to Accounts Payable in a timely manner to allow accurate processing of invoices…