Administrative Assistant to Principal

Administrative Assistant to the Principal

Position Type:
Administrative and Clerical Support / Administrative Assistant

Work Schedule:

225 days

Location:

Beacon Hill Middle School

School Manager / Administrative Assistant

Elementary School

Principal

Non-exempt

OS4

Employment shall be at the will of the Board of Education. The annual period of service shall be 225 days.

Terms of Employment:
Employment shall be at the will of the Board of Education. The annual period of service shall be 225 days.

Serves as the main point of contact for coordination of school activities and administrative functions, serves as the administrative assistant to the Principal, and serves as the facilitator for the school/public being served in communicating information, problem solving, and material acquisition, cash handling and record keeping.

• Executive Back-Up: Serves as the confidential secretary and administrative assistant to the school principal.
• Communications: Drafts school-wide newsletters, memos, emails, and official letters on behalf of the principal; prepares, updates, and sometimes delivers morning or afternoon school announcements.
• Calendar Management: Schedules appointments, parent-teacher conferences, and IEP/504 meetings for the school principal.
• Document Processing: Types, prepares, distributes, and files records, reports, correspondence, and mailings related to building functions and principal needs.

• Access Control: Monitors front door access and surveillance to maintain school security.
• Emergency Preparedness: Conducts or assists with school fire drills and ensures strict adherence to good safety procedures.
• Communication Monitoring: Monitors the walkie-talkie station for real-time campus updates and security alerts.

• File Management: Maintains school records and files for the building, principal, and related district requirements.
• Facilities Maintenance: Reports building issues promptly to the Maintenance Department via the IQ Reporting System.
• Financial Support: Works directly with the finance department to process purchase orders.
• Office Logistics: Operates standard office equipment and manages/prepares forms and requests needed by teaching staff.

• Communicates, collaborates, and cooperates with colleagues, supervisors, teachers, students, and community.
• Makes and receives telephone calls, take messages, routes calls.
• Maintains school records and files for building, principal and related requirements.
• Maintains student records and uploads files to student data system.
• Distributes mail.
• Greets visitors, works with parents, professional and non-certified staff in a pleasant and efficient manner.
• Types, prepares, distributes, files records/reports, correspondence, mailings etc related to building function and principal needs.
• Orientates substitute teachers.
• Process attendance and reconcile AESOP database.
• Orders, processes, and maintains office materials and equipment by requesting PO requisitions.
• Serves as confidential secretary/administrative assistant to the principal.
• Administers medication according to policy and regulations in absence of the school nurse.
• Operates standard office equipment.
• Participates in in-service training.
• Works with finance department to process purchase orders.
• Schedules programs and field trips upon request of principal.
• Ensures adherence to good safety procedures.
• Prepares teacher needed forms and/or requests.
• Prepares weekly school newsletter and distributes.
• Collects various monies from teachers/staff and deposits into school account. Maintain school account.
• Reports daily student attendance and calls parent/guardian when student is absent.
• Reports frequent absences to principal and school counselor.
• Conduct/assist with fire drills.
• Monitors front door access and surveillance.
• Reports building issues to Maintenance Department via Bigfoot Reporting System.

None

To perform this job successfully, an individual must be able to perform…