Manager, Firm Administration

At Aline Accounting Partners
, we’re building something special—a Tax & Accounting firm where YOU BELONG and where your career can thrive.

In this role, you will:

• Serve as the primary point of contact for clients, visitors, vendors, and incoming calls, providing a welcoming and professional experience.
• Work from the front desk while overseeing day-to-day office operations and administrative functions.
• Coordinate meetings, conference room scheduling, office logistics, and visitor management.
• Support client onboarding, document management, billing, invoicing, and other administrative processes.
• Manage office supplies, facilities needs, vendor relationships, and workplace operations.
• Provide administrative support to partners and team members as needed.
• Develop and maintain efficient administrative procedures and office processes.
• Partner with firm leadership on special projects and operational initiatives.
• Handle confidential information with professionalism and discretion.

What We’re Looking For:

• 5+ years of experience in office administration, office management, executive support, or a related role, preferably within a CPA firm or professional services environment.
• Strong leadership, organizational, and project management skills.
• Excellent phone presence and experience serving as the first point of contact for clients and visitors.
• Experience managing office operations, facilities, vendors, and administrative processes.
• Experience with billing, invoicing, scheduling, and client-related deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent communication, customer service, and problem-solving skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.

At Aline, we support your success with a combination of professional growth opportunities and work-life balance:

• Career Growth: Opportunities to advance within a fast-growing CPA firm.
• 401k Safe Harbor Plan: We match 4% of your contributions when you put in 5%.
• Generous Time Off: To provide maximum flexibility.
• 11 Paid Holidays: Time to rest, recharge, and pursue your passions.

At Aline, you’ll have the opportunity to take on meaningful responsibility, work closely with leadership, and contribute to a growing firm. We offer a collaborative, supportive environment where you can make an impact while continuing to grow your career.