Procurement Agent

Overview

Salary:
Starting at $70,360
Pay Grade: 18
Job Code: 14035
FLSA Status:
Exempt

• Researches, analyzes and develops viable bid specifications for purchasing defined equipment, supplies, materials and services for the County; collects, reviews, and revises existing specifications; prepares solicitations for commodities and services in conjunction with requesting departments; and makes recommendations regarding product and/or professional services selections.
• Compiles vendor and supplier lists for bid and proposal distribution; distributes bids and proposals to qualified vendors and suppliers; researches vendors, suppliers, and market conditions; reviews bids and proposals from suppliers; evaluates supplier performance and contract compliance; verifies use of registered suppliers; answers questions from vendors and suppliers regarding the County’s purchasing policies and procedures, procurement laws, and other issues.
• Selects appropriate procurement methods, handles competitive solicitation process from inception to completion; prepares invitations to bid and request for proposals; obtains competitive quotes, bids and/or proposals from appropriate suppliers and vendors; analyzes and evaluates bids and proposals results; develops bid tabulations and evaluation committee cumulative score sheets, and makes award recommendations in accordance with the purchasing policy and procedures, local, state and federal procurement rules and regulations.
• Monitors recurring contracts for equipment, supplies and materials; processes contract renewals and change orders; ensures specifications are up-to-date and prepares new solicitation for expiring annual contracts in collaboration with other County departments.
• Develops contracts and agreements; ensures awarded vendor complies with contract’s terms and conditions, such as pricing, delivery schedule, warranty, packaging, etc.; reviews change orders, negotiations, disputes and discrepancy resolutions; and utilizes standard County terms and conditions, terminology, documentation, and administrative purchase order procedures.
• Process and approve purchase orders and/or contract purchase agreements through Oracle e-procurement system; obtains and maintains insurance coverage for contracts; facilitates meetings with internal and external customers.

Bachelor’s degree in Purchasing, Supply Chain Management, Business, or related field required; two years of experience in procurement comparable to a Procurement Technician or Buyer classification; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Specific License or Certification

Required:

Must possess and maintain a valid Georgia Driver’s license.

Supplemental Information: Experience soliciting “RFP – Request for Proposal” and “ITBS – Invitation to Bid” preferred.