Senior Accountant

Reports to:

Controller

This position services the Company’s financial accounting needs. Areas of responsibility include managing the Office Manager to ensure quality work for processing Customer Billings, Accounts Receivable, Accounts Payable, Cash Management, and Bi-Weekly Payroll. Other duties as required by the Company Controller include risk management, human resources support, and contract management. Responsibilities also include suggesting and implementing process improvements within assigned areas.

• Maintain Job Order Register & establish new Job Order Files
• Review new Job Contracts to establish permitted progress billings based on credit review
• Set up jobs in Computer Ease and enter job cost estimates
• Maintain billing progress points and invoice customers when appropriate
• Copy job invoices and file in job folders
• Prepare a monthly schedule of freight billed to customers
• Prepare Lien Releases when appropriate

• Accounts Receivable posting and account maintenance
• Prepare and scan deposits and post cash receipts to Accounts Receivable subsidiary
• Make routine collection calls on past due invoices and record efforts and communications in Computer Ease. Update and confer with Controller on past due accounts.

• Match packing slips and purchase orders to Accounts Payable invoices
• Enter matched invoices into Computer Ease
• Review Open Accounts Payable List and pay invoices as appropriate for best cash flow position
• Stuff, stamp, and deliver accounts payable checks to post office
• Prepare ACH file documents, have them reviewed and approved, and enter on bank account
• File paid accounts payable invoices with check stub/ACH documentation
• Maintain and reconcile petty cash fund
• Make necessary entries into the Cash Book
• Complete 1099 reporting requirements

• Collect, validate and process weekly timecards
• Interact directly with supervisors regarding any payroll discrepancies or issues
• Prepare and process bi-weekly payroll
• Prepare and submit required federal and state payroll reports
• Maintain Employee Point system. Record absences and report results to supervisors
• Input job hours into Computer Ease and create weekly job reports based on hours. Input job-to-date hours into weekly Production Report

• Assist with the annual renewal of commercial insurance policies
• Keep insurance broker updated on changes within the business
• Distribute COIs as needed
• Ensure proper accounting of prepaid insurance

• Establish & maintain confidential personnel files & records for new and existing employees
• Process new & existing employee changes in various Company benefit programs
• Provide support in establishing and maintaining various Company benefit programs
• Assist in management of workers’ compensation insurance administration

• Maintain copies of all contracts signed by the company officer
• Manage renewal of any annual contracts through appropriate notification and review
• Assist in the review of customer nondisclosure agreements to ensure Mason’s interests

• Bachelor’s degree in financial accounting or equivalent
• Demonstrated strong data management skills (speed and accuracy)
• Strong computer skills, including Microsoft Office
• Familiarity with Computer Ease preferred, but not required
• Ability to interact effectively and efficiently with customers, vendors, and employees
• Demonstrated experience and capability in handling confidential information

• Bachelor's Degree
• Generally Accepted Accounting Principles (GAAP)
• Cost Accounting
• Bookkeeping
• Accounts Payable (AP)
• Accounts Receivable (AR)
• Bank Reconciliation

• Accounting Software