Accounting Assistant

Starting pay: $26.83
Increases to
: $29.26 after six months

Work that matters every single day.

As an Accounting Assistant with the City of Decatur Finance Department, you'll be the person behind the scenes making sure payments post correctly, records stay accurate, and financial operations never skip a beat. It's detail-driven work with real impact and the kind of role where precision isn't just appreciated, it's essential.

You'll get hands-on experience across accounts payable, reconciliations, deposits, and reporting, plus cross-train across our Treasury Division to build a broader skill set.

You'll do well here if you're:

• Sharp with numbers and comfortable with detail-heavy work
• A natural problem-solver with sound judgment
• Confident using accounting systems and financial software
• A clear communicator, even when the conversation gets technical

If you've got the accounting background and the analytical mind to match, we'd love to see your application.

Enjoy a generous package of perks including:

• Competitive Benefits: 14.5 paid holidays (including 2 personal days), paid vacation and sick leave, excellent health insurance, and a strong retirement pension plan
• Dedicated Health Center: Free check-ups, chronic care, bloodwork, immunizations, and many free prescriptions for employees and their dependents

• Prepare invoices for payment by matching invoices to purchase orders, calculating discounts, coding bills, assigning vendor numbers, and organizing invoices by funds and object codes.
• Enter accounts payable check information into the Enterprise Resource Planning (ERP) system.
• Review data printouts and complete forms related to appropriation changes, purchase order and contract encumbrances, adjustment errors, canceled checks, and related transactions.

• Perform monthly and annual account reconciliations as requested, including preparing necessary journal entries, reports, and reconciliations.
• Prepare general billing invoices as needed.
• Post daily cash receipts and disbursements to analyze cash balances.
• Maintain accurate accounting and operational records.

• Record daily incoming ACH and wire payment receipts.
• Complete daily bank deposits and related duties.
• Perform payment corrections and payment redistributions as needed.
• Enter and maintain financial information supporting accounts payable, accounts receivable, distributions, and allocations.

• Print ordinance violation invoices and record ordinance violation property liens.
• Complete requests for lien payoff amounts, release paid property liens, and maintain all lien records.
• Track and maintain boat, pier, and pet registrations.
• Mail invoices and notices and respond to related questions.

• Cross-train across the various duties of the Treasury Division to help ensure continuity of Finance Department functions.
• Support coverage of essential functions when employees need time away from the office.
• Perform related work and other duties as assigned by the supervisor.

• Two years of college with major coursework in accounting or municipal finance administration, plus two years of accounting experience involving knowledge of data processing.
• An equivalent combination of training and experience may be considered.

• Knowledge of accounting methods, principles, and techniques.
• Knowledge of office practices and procedures as they apply to maintaining a federally assisted program accounting system.
• Knowledge of the departmental organization, policies, and operation.
• Ability to make accurate and rapid mathematical computations.

• Strong analytical and problem-solving skills, with the ability to make well-thought-out decisions with little or no supervision.

• Skill in using computers, calculators, copy machines, multi-line phone systems, and other standard office equipment.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Ability to understand and carry out detailed oral and written instructions.
• Ability to communicate effectively with the public and other employees in general and difficult work situations.

• Experience supervising related work is desired.
• An Associate's degree is desired but not required.

The City of Decatur does not provide sponsorship for employment visa status (e.g., H-1B). To be considered for regular employment with City of Decatur, applicants must be currently authorized to work in the United States on a continuous basis.

The examination process will consist of the components listed below. The combination of the written examination and oral interview will constitute 100% of the final examination score.

• Written Examination — Applicants will be required to take a…